Project Support Specialist II

As a Project Support Specialist II at Precision Medicine Group, you will handle a variety of critical tasks that contribute to the efficient management of clinical studies. Your responsibilities will include scheduling and facilitating meetings, maintaining project timelines using software like MS Project, managing study supplies, and ensuring effective communication across teams. You'll also support training management and maintain essential study trackers, all while collaborating closely with project managers and other team leaders.

To become a Project Support Specialist II at Precision Medicine Group, candidates should possess a minimum of a four-year college degree, or equivalent experience, and ideally have at least 3 years of relevant experience in a scientific or healthcare-related field. Furthermore, fluency in the Microsoft Office suite, strong verbal and written communication skills, and a familiarity with ICH-GCP and regulatory guidance are also required.

While specific experience in clinical trials is not explicitly required for the Project Support Specialist II position at Precision Medicine Group, having a background in clinical research or related environments can be very beneficial. The role does involve responsibilities that are inherent to clinical studies, so familiarity with the processes will help you excel. Individuals who have worked in a project management capacity within healthcare or scientific disciplines will find their skills highly applicable.

As a Project Support Specialist II at Precision Medicine Group, you will primarily utilize MS Project for managing timelines and may also engage with Clinical Trial Management Systems (CTMS) to track study milestones. Additionally, proficiency with the Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, is essential for creating documents, schedules, and presentations. Familiarity with SharePoint and communication tools for collaboration will further enhance your effectiveness in this role.

At Precision Medicine Group, we are committed to the continuous growth of our team members, including Project Support Specialist IIs. You will have opportunities for training and development aligned with your career goals. We encourage team members to take on new responsibilities and participate in cross-training initiatives, ensuring you have the support needed to enhance your skills and advance your career in the field of precision medicine.

In answering this question, emphasize your experience with project management software like MS Project. Discuss specific instances where you effectively managed timelines, detailing how you tracked progress and communicated updates to your team. Highlight your organizational skills and your ability to prioritize tasks to meet deadlines.

You might want to mention communication methods you’ve used in your past experiences, such as regular check-in meetings or utilizing tools like email or instant messaging for quick updates. Stress the importance of clear agendas and minutes during meetings to maintain alignment and accountability among the team.

It's crucial to show your approach to conflict resolution here. Discuss how you remain calm and seek to understand all perspectives before proposing solutions. Mention your willingness to collaborate and how you involve relevant team members to ensure that conflicts are resolved constructively.

When answering this, provide examples of how your attention to detail has positively impacted past projects. You may share specific situations where meticulous tracking or thorough documentation led to successful outcomes and ensured compliance with standards.

Discuss your organizational methods, whether it's through digital task management systems, lists, or prioritization matrices. Share how you evaluate task urgency and importance while remaining flexible to accommodate emerging project needs and client requests.

You could mention effective communication, strong organizational skills, and adaptability as essential traits. Talk about how a good Project Support Specialist balances supporting team needs with project goals and how they facilitate collaboration among stakeholders.

Sharing a concrete example of a project where you delivered exceptional support will help illustrate your commitment. Be sure to discuss the actions you took and the positive results that followed, showcasing your initiative and teamwork.

Mention any specific systems or procedures you’ve used for documenting training. Explain how you ensure records are up to date and compliant with regulatory standards, such as ICH-GCP guidelines. Highlight your attention to tracking gaps and team engagement.

Be specific about any systems you have worked with, outlining your duties within those systems. Discuss functionalities you’re familiar with, such as maintaining study milestone dates or updating contact lists, and how these experiences apply to the role at Precision Medicine Group.

This is your chance to align your personal and professional goals with the mission and values of Precision Medicine Group. Discuss your passion for the industry, the opportunity for professional growth, and how you’re excited to contribute to impactful projects that enhance patient care.