Administrative Assistant - Athens

As an Administrative Assistant at Speakit, you'll be responsible for managing daily schedules, preparing documents and reports, coordinating travel arrangements, and supporting HR activities. Your role will also involve monitoring office supplies and facilitating smooth communication within the team, ultimately ensuring effective office operations.

To apply for the Administrative Assistant role at Speakit, you should have prior experience in a similar position, excellent written and spoken English skills, and a strong grasp of organizational and time management principles. Additionally, proficiency in Microsoft Office, particularly Excel or Google Sheets, is essential to succeed in this role.

The Administrative Assistant position at Speakit is a hybrid role, allowing for both remote work and in-office presence. This flexibility is designed to promote work-life balance while ensuring that you have the support and resources needed to succeed in your responsibilities.

As an Administrative Assistant at Speakit, you can expect a competitive remuneration package, a hybrid working model, extra medical insurance, a company mobile and laptop, and an unlimited mobile plan for all of Europe. There's even the perk of early Fridays during the summer and two extra days of annual leave!

In your role as an Administrative Assistant at Speakit, you'll directly support HR initiatives by assisting with company events, managing HR-related correspondence, and helping coordinate people operation activities. This support is crucial in fostering a positive workplace culture and ensuring smooth HR operations.

To effectively answer this question, highlight your previous experiences in administrative roles, emphasizing specific tasks you've completed that align with the responsibilities outlined for the Administrative Assistant position at Speakit. Mention how these experiences have equipped you with the skills necessary for success in this hybrid role.

Demonstrate your time management skills by discussing your approach to prioritization. You're likely to mention using tools like to-do lists or digital project management tools, breaking down larger projects into manageable tasks, and how effective communication with your team helps in ensuring everyone's on the same page.

It’s important to illustrate your problem-solving skills here. Share a specific situation, detailing the issue, your response, and the outcome. Be concise and use the STAR method (Situation, Task, Action, Result) to structure your answer effectively.

In response, provide examples of tasks you have completed using Microsoft Office, specifically Excel. Whether it’s managing spreadsheets, creating reports, or using formulas, give concrete examples to showcase your proficiency and comfort level with technology.

Emphasize the importance of confidentiality in your role as an Administrative Assistant. Share your understanding of privacy protocols, and describe how you ensure discretion and care when handling sensitive information related to HR and company operations.

Discuss your communication style and methods, such as regular check-ins, using collaborative tools for communication, and being open to feedback. Highlight how these practices contribute to a cohesive working environment, especially in a hybrid setting.

Convey your enthusiasm for the Administrative Assistant role at Speakit by discussing your alignment with the company’s values, your interest in the tasks, and your desire for professional growth. Let your passion for contributing to the team shine through your response.

Share your techniques for staying organized, such as prioritizing tasks, utilizing calendars, and keeping digital and physical workspaces tidy. Discuss how these strategies effectively help you manage multiple responsibilities and meet deadlines.

Provide a narrative using the STAR method to discuss a specific project. Detail the objectives, how you organized your time and resources, and the successful outcome, emphasizing your ability to perform under pressure.

Discuss your flexibility and openness to change, providing an example of a situation where you adjusted to new processes or workplace dynamics. Highlight your proactive approach in adapting your strategies to ensure continuity in your performance.