Accounts Receivable Clerk- On-site in Tarrytown, NY

As an Accounts Receivable Clerk at The IMA Group, your main responsibilities include managing collections, accurately posting payments, reconciling accounts, preparing various financial reports, reviewing budget contracts, generating invoices, and processing necessary transactions in alignment with our clinical research efforts.

To qualify for the Accounts Receivable Clerk position at The IMA Group, candidates should have a Bachelor’s degree in a related field and at least two years of experience in accounting or accounts receivable duties. Preference is given to those with four years of experience specifically in occupational medicine.

As an Accounts Receivable Clerk at The IMA Group, you can look forward to comprehensive health coverage, generous paid time off, a 401k plan with employer matching, tuition assistance, paid parental leave, and no on-call responsibilities, allowing you to maintain a healthy work-life balance.

To prepare for the Accounts Receivable Clerk interview process at The IMA Group, familiarize yourself with the key responsibilities of the role, review common accounting and finance principles, and be ready to discuss your previous experience in managing accounts and invoices as well as your knowledge of software like Microsoft Dynamics.

In the role of Accounts Receivable Clerk at The IMA Group, you will utilize tools such as Microsoft Dynamics for accounting tasks, CRIO Clinical Research Platform for research operations, and various reporting tools to keep track of accounts receivable metrics and ensure accuracy in your financial responsibilities.

When answering this question, highlight specific instances where you've reconciled accounts effectively. Mention the tools you used, such as software or spreadsheets, and emphasize attention to detail in maintaining accurate records.

Discuss your approach to managing collections, including the strategies you employ to follow up with clients, whether through emails or calls, and emphasize the importance of maintaining a professional and courteous tone to build positive relationships.

Be specific about your proficiency with accounting software. If you have experience with Microsoft Dynamics or similar platforms, discuss how you've used them to manage accounts and improve efficiency in your previous roles.

Convey a specific instance where you faced a difficult invoice situation, detailing how you approached the problem, the steps you took to resolve it, and the successful outcome which showcases your problem-solving skills.

Outline your thorough process for ensuring billing accuracy, such as double-checking entries, validating information against contracts, and conducting regular audits to prevent discrepancies and errors in financial reporting.

Explain your organizational skills in prioritizing tasks, possibly through using task lists or software, and how you assess which tasks are urgent and important to meet deadlines while maintaining quality.

Research the IMA Group’s mission in enhancing livelihood and productivity, especially regarding clinical research. Express how you align with these values and your enthusiasm for being part of a community that makes a difference in health-related fields.

Share an example of how you successfully analysis complex financial data. Detail the process you followed and the impact your insights had on decision-making within the organization, showcasing both your analytical capabilities and understanding of financial principles.

Discuss how you would calmly approach conflicts over payments, emphasizing your communication skills and ability to listen, as well as your strategies for finding mutually agreeable solutions while maintaining relationships.

Detail your experience creating and distributing reports regarding accounts receivable. Share specific metrics that you have tracked, the frequency of reporting, and how your reports were utilized by management to drive decisions.