Sourcing Coordinator

As a Sourcing Coordinator at Amex GBT, you will play a crucial role in event planning, which includes sourcing, negotiating, contracting, and managing vendors and suppliers. This position requires effective attendee management, which involves handling event registrations and dietary requirements. You'll also support the Digital Services team for web build and mobile app requirements, ensuring seamless operations with the air ticketing team for events.

To be considered for the Sourcing Coordinator role at Amex GBT, you should possess 3-4 years of experience in venue sourcing or event management, along with strong oral and written presentation skills in English. While operations experience in the hospitality industry is a plus, your analytical abilities and proficiency with technology will certainly help you excel in this position.

Amex GBT is committed to supporting employee well-being, particularly for Sourcing Coordinators. The company offers a variety of flexible benefits tailored to your needs, which include health and welfare insurance, retirement programs, and resources for mental health. Additionally, there are ample learning opportunities available through a global tuition assistance program, helping you to advance in your career.

Yes, Sourcing Coordinators at Amex GBT can work remotely. This position is designed to accommodate shifts to support Europe and APAC time zones, offering flexibility to manage your workload effectively while collaborating with international teams.

Amex GBT fosters an inclusive and collaborative culture where your voice is valued. As a Sourcing Coordinator, you'll have access to diverse learning opportunities, flexible work arrangements, travel perks, and a strong commitment to diversity, equity, and inclusion. This supportive environment encourages professional growth while allowing you to engage in impactful work within the travel industry.

When discussing venue sourcing, it's vital to highlight your research methods, negotiation tactics, and evaluation criteria for selecting vendors. Share examples of how you've used technology to streamline the sourcing process and provide insights on how you ensure quality services within budget.

In answering this question, narrate the specific challenges you faced, such as budget constraints or vendor issues. Detail the steps you took to resolve these problems, emphasizing your problem-solving skills and ability to remain calm under pressure while focusing on the successful outcome.

To ensure compliance, it's important to familiarize yourself with company policies and procedures related to event planning. Mention your methods for maintaining accurate records and your proactive approach to seeking clarification when needed to guarantee adherence to all guidelines.

When managing multiple projects, prioritize tasks using effective time management techniques and tools. Discuss your organizational skills, how you keep track of various event details, and your strategies for delegating responsibilities to ensure nothing falls through the cracks.

Communication is essential in event planning. Explain how you use clear communication to liaise with vendors, team members, and stakeholders. Highlight your experience in setting expectations and keeping everyone informed about changes or updates during the planning process.

Illustrate your collaboration with the Digital Services team by discussing specific types of support you provide, like helping with web builds and mobile app requirements. Emphasize your understanding of the technology needs and how they enhance the overall event experience.

Focus on a mix of soft and hard skills, such as strong negotiation capabilities, keen attention to detail, tech-savviness, and excellent interpersonal skills. Provide examples demonstrating how these skills have enabled you to excel in previous sourcing or event management roles.

In managing attendee communications, prioritize timely responses to queries and provide clear, comprehensive information prior to the event. Discuss how you ensure accessibility for attendees with special needs and your strategies for gathering feedback to improve future events.

Discuss your experience in managing event budgets, including how you track expenses, negotiate best pricing with vendors, and ensure all services are delivered within budget. Highlight any software or tools you've used to manage financial aspects effectively.

Convey your passion for the travel industry and how Amex GBT's mission resonates with your values. Discuss what attracted you to the role, such as the company culture, commitment to diversity, and opportunities for professional growth. Make it personal to show your enthusiasm for being part of the team.