Projects and Data Associate
Department
Law Annual Giving
About the Department
Job Summary
Responsibilities
Oversees the communications calendar for the Office of External Affairs in Asana, ensuring newsletters, event invitations, and solicitation communications are deployed on schedule.
Runs weekly communications team meetings and collaborates on communications’ development.
Serves as 'Power user' and in-house expert for Marketo, our email deployment platform, and prepares, proofs, and coordinates various communications to promote programs and engage alumni.
Serves as a 'Power user' and in-house expert for Phoenix, the University's Donor Relationship Management System, with a special emphasis on extracting data for communications, analyzing data, and maintaining constituent records.
Oversees regular entry of biographical and engagement data into Phoenix, including address updates, volunteer coding, and event attendance.
Manages Class Notes and 'In Memoriam' sections for the alumni magazine, published twice yearly. Oversees project schedule, serves as staff liaison to 80+ alumni volunteer correspondents, collects and edits submissions, and liaises with departmental partners.
Acts as a subject matter expert on technology platforms including event registration sites, alumni directory, Zoom, and texting platforms.
Supports virtual and in-person events, including Reunion Weekend, by assisting with invitations, event tracking, Zoom technical support, and needs day-of.
Provides excellent customer service and solves problems for alumni and donors over the phone and email, including handling gift and registration inquiries and questions or issues with the alumni directory platform.
Initiates, composes, and edits correspondence while using discretion and judgment with confidential information.
Develops a network of professional contacts and provides advisory assistance to other offices that seek it.
Maintains guest lists and assists with mailing invitations and creating brochures for the event.
Compiles data to be used in event and program evaluation. Contributes to improvements by implementing ideas as they are identified, with general direction from others.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor's Degree.
Experience:
Relevant work experience in development, alumni relations, marketing, public relations, sales, or similar professional work strongly preferred.
Project management experience strongly preferred.
Experience with fundraising, contact management, or other data base software strongly preferred.
Technical Skills or Knowledge:
Demonstrated skill and knowledge of, or ability to learn quickly, the internal work of the Law School and the University as well as the technology tools available to the Office of External Affairs, including the University's donor relationship management system, and the Microsoft Office Suite.
Web-conferencing proficiency.
Knowledge and understanding of computers (Windows and Mac), XHTML, CSS, HTML editors (e.g. Microsoft Visual Studio Code), and graphics software (e.g. Adobe Creative Suite).
Preferred Competencies
Strong communication skills, high attention to detail and follow-up, and excellent organizational skills.
Self-motivated and able to handle multiple projects simultaneously while adhering to deadlines in a fast-paced environment.
Ability to work collegially and collaboratively in a team setting.
Flexibility and adaptability to new platforms and ability to teach others, identify opportunities for improvement, and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
Ability to manage confidential information with discretion and tact.
Working Conditions
This position is available for partially remote work based on the business needs of the Law School.
Willingness and ability to travel to campus and/or non-campus locations for University business.
Willingness and ability to work occasional evenings and weekends as needed.
This position is located at 5235 South Harper Court.
Application Documents
Resume/CV (required)
Cover letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Average salary estimate
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Join the University of Chicago Law School as a Projects and Data Associate and become a key player in fostering alumni, donor, and volunteer engagement! In this role, you will be at the heart of a dedicated External Affairs team, ensuring that communications are delivered on time and that various projects run smoothly. As a communications project manager, you'll oversee our communications calendar, coordinate newsletters, event invitations, and maintain our email deployment platform, Marketo. You'll also serve as the go-to expert for our Donor Relationship Management System, Phoenix, where you'll be extracting and analyzing data, ensuring constituent records are up-to-date, and managing our alumni outreach efforts. It's a fantastic opportunity to flex your project management skills by overseeing the Class Notes and 'In Memoriam' sections for our alumni magazine, acting as a liaison to our stellar team of alumni volunteers. Your positive customer service attitude will shine as you assist alumni and donors with their inquiries while managing both virtual and in-person events like Reunion Weekend. If you're self-motivated, organized, and ready to make a meaningful impact in a vibrant academic community, this position is for you! Ready to embark on an exciting journey with us in Chicago, IL? We can't wait to meet you!
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