System Manager Supply Chain IT Contracts

As a System Manager Supply Chain IT Contracts at CommonSpirit Health, your main responsibilities will include managing and developing a portfolio of IT contracts, overseeing contract negotiations, and ensuring compliance with organizational policies. You will work collaboratively with IT, finance, business leadership, and legal to facilitate timely contract development and processing. Additionally, you'll lead complex RFX initiatives, manage vendor relationships, and identify opportunities for cost savings while maintaining effective communication among various stakeholders.

To be considered for the System Manager Supply Chain IT Contracts position at CommonSpirit Health, candidates should ideally hold a Bachelor’s Degree in Information Technology, Business Administration, or related fields. A minimum of 10 years of experience in Contracting and Program Management, along with at least 5 years in Information Technology, is required. Knowledge of RFPs, legal terminology, and experience in healthcare-related IT will benefit your application.

The System Manager Supply Chain IT Contracts role is integral to advancing CommonSpirit Health's mission of building healthy communities. By managing IT contracts efficiently, you help ensure that resources are optimized, costs are controlled, and technology services are delivered effectively. This not only directly supports the organization's operational capabilities but also enhances the care experience for patients and communities.

Essential skills for the System Manager Supply Chain IT Contracts at CommonSpirit Health include strong organizational abilities, effective communication skills, and a solid understanding of IT and contract negotiation. Being adept at managing relationships with vendors and stakeholders, as well as having top-notch project management skills, is crucial for success in this role.

Vendor relationship management is a key aspect of the System Manager Supply Chain IT Contracts role at CommonSpirit Health. In this capacity, you will develop and maintain productive relationships with IT vendors, ensuring that all contracting activities are handled efficiently. Your responsibility will also include resolving any issues that arise and coordinating communication between vendors and internal stakeholders to promote effective contract execution.

When answering this question, highlight specific examples of contracts you've negotiated, your approach to managing stakeholder expectations, and how you ensured compliance with organizational policies. Discuss any challenges you faced and the strategies you implemented to overcome them.

To effectively address this question, describe your process for assessing urgency and importance, how you communicate expectations to stakeholders, and methods you use to keep projects on track while ensuring timely follow-ups and status updates.

Discuss your approach to vendor relationship management, emphasizing proactive communication, regular check-ins, and ensuring transparency throughout contract negotiations. Illustrate your ability to resolve conflicts amicably while focusing on mutual goals.

In your response, stress the impact of cost savings on overall organizational efficiency and resource allocation. Describe your method for tracking savings opportunities and how you ensure that these are formally recorded in the appropriate contract documents.

Explain the importance of adhering to legal guidelines and organizational policies in contract management. Share how you collaborate with legal teams to ensure contracts are compliant and how you keep updated on relevant regulations affecting IT agreements.

Provide a brief overview of the RFX project, the key stakeholders involved, the outcomes achieved, and what you learned from the process. Highlight your leadership skills and ability to coordinate among diverse teams to reach successful conclusions.

Be prepared to mention specific tools you have experience with, such as contract management software or project management tools. Discuss how these tools help streamline processes, track deadlines, and ensure compliance.

Describe your commitment to ongoing professional development, including webinars, industry publications, conferences, and networking with peers. Share any relevant certifications or courses that help you stay informed about industry trends.

Address an important challenge such as adapting to rapid technological changes or managing compliance in a complex legal landscape. Offer insights on how proactive strategies can mitigate these challenges.

Illustrate your methods for fostering communication, ensuring clarity in expectations, and maintaining a shared understanding of goals. Discuss the importance of regular updates and feedback loops to ensure transparency throughout the process.