Manager of Clinical Operations (East Coast)

The Manager of Clinical Operations leads and manages the Clinical Operations teams in multiple Metropolitan Service Areas (MSAs) to ensure their efficiency, productivity, and effectiveness. The Manager of Clinical Operations collaborates with and reports to the Director of Clinical Operations on clinical and non-clinical issues (employee relations, productivity, management of relationships with practices, market growth and expansion goals including penetration rate). This role requires expert clinical acumen as well as strong interpersonal and management skills. This position may require occasional travel (as needed) within the assigned territory. Additionally, this role is responsible for supervising, directing, coaching, and mentoring his/her teams.  

Responsibilities:  

• Manage a team of up to 25 individuals, including Registered Nurses, Advanced Practice Providers, and Coordinators located across different geographical areas.  

• Manage and monitor the teams’ work schedules, productivity, performance, and quality against required standards.  

• Regularly consult with team members and the Manager of Clinical Training & Development to provide support and improve clinical and operational training.  

• Mentor/coach staff members, to enhance their professional development.  

• Regularly assess and communicate the performance of staff members; provide ongoing feedback and coaching and work with Human Resources to manage/oversee Performance Improvement Plans (PIPs) of all team members as needed.  

• Assess staffing needs of teams according to workload, staff competency and geographic location. Assigns and adjusts staffing based upon the needs of the organization and the practices served.  

• Maintain keen awareness of all issues and problems in assigned territory.  

• Work proactively and collaboratively with Director of Clinical Operations, Provider Engagement Representatives, and other necessary stakeholders to support the business goals of participating practices, deliver the highest level of customer service, and drive prompt, effective resolution of any issues.  

• Learn, understand, implement, and communicate all changes in strategy, technology, systems, workflows, policies, and procedures to appropriate team members.  

• Collaborate with other company departments and teams (Member Engagement, Provider Engagement, Product, Provider Network, Sales, Compliance, etc.) on key initiatives and projects and to resolve issues and improve workflow processes.  

• Independently lead new site order implementations. 

• Assist teams with onsite and/or virtual provider training on Vatica technology during initial setup, and continually as needed.  

• Assist all team members to develop best practices and improve workflows to increase Vatica encounter utilization and member penetration to achieve defined goals and objectives.  

• Participate in activities to collect and analyze data to help Vatica better understand the value proposition, revenue improvement, care coordination, quality metrics, and medical cost savings.  

• Promote an atmosphere of team building, professionalism, resiliency, honesty, transparency, and open communication that facilitates staff input into decision-making, conflict resolution and collegiality among all team members.  

• Licensed Registered Nurse (RN) with very strong clinical acumen and leadership skills.  

• At least three years of clinical experience in an inpatient or outpatient setting required; adult critical care experience preferred.  

• At least 3 years of management experience, preferably managing nurses.  

• Proficiency with diagnosis coding, healthcare billing, quality and Value Based Care measures and metrics. Risk Adjustment knowledge/experience is preferred.  

• Understanding of Medicare, ACD, Medicaid, and health plan benefit structures.  

• Strong management experience or demonstrated ability to lead, prioritize, make decisions, delegate, and work independently.  

• Excellent interpersonal skills, including the ability to effectively communicate both verbally and in writing with Vatica colleagues and leadership as well as physicians, advanced practice providers and medical office personnel such as Practice and Billing Manager.  

• Must be adept and proficient in all aspects of the technology tools and software platforms utilized by the Clinical Operations team including but not limited to Well365, TASC, PBI, Salesforce, and the Admin Portal, etc.  

• Experience with change management; leading in a dynamic and fast-paced environment.  

• Flexible, energetic, and detail-oriented self-starter with the ability to work and lead in a fast-paced, non-structured, and at times, fluctuating environment.  

• Must possess and have proven problem resolution skills.  

• Excellent organizational skills with the ability to multi-task and adapt in a fast-paced environment.  

• Strong technical knowledge of computers, software, and EMR systems.  

• Willingness to regularly travel within the assigned region as needed.  

• Strong time management and multitasking skills and the ability to work independently and within the construct of a team.  

Competencies:  

Drives Results, Vision, and Purpose 

• Ensure daily tasks lead to impactful results that align with Vatica priorities.  

• Results-driven champion for Vatica.  

• Adjusts plans as needed to ensure effectiveness.  

• Profitability focused, persistent in achieving objectives with a positive track record of exceeding performance. 

Plans and Aligns, Resourcefulness 

• Plans and prioritizes work to meet the goals of the business.  

• Breaks down objectives into plans and actions to achieve significant milestones.  

• Anticipates and readily adjusts plans.  

• Maintains organization of resources to support efficiency. 

Communicates Effectively 

• Exchanging ideas, knowledge, and data so that the message is received and understood with clarity and purpose.  

• Leverages emotional intelligence to adapt to the emotions and intentions of others. 

Strategic Mindset 

• Considering future possibilities or roadblocks and creating strategies to drive results.  

• Anticipates future trends and implications of decision. 

Situational Adaptability & Flexibility 

• Adapts approach in real time to respond to different situations.  

• Thinks quickly and readily adapts behavior in the moment.  

• High level of versatility. 

Balances Stakeholders & Manages Conflict 

• Anticipating and balancing the needs of multiple stakeholders and multiple projects. Highly prepared and knowledgeable about expectations.  

• Delivers fair and flexible response to stakeholder needs.  

• Handling conflict situations to resolution effectively and professionally.  

• Applies fair decision-making to balance competing interest mediating any points of abrasion. 

VATICA HEALTH ADVANTAGES

• Every single person at Vatica Health is working to fight the good fight every single day. What we do matters, a lot. If you are looking for a job that has real meaning and you’d like to work with people who care deeply about what they do, we’ve got that.
• We work hard (see point above), but we don’t forget to have fun. “I want a job that is dull,” said no one ever.
• We believe in fostering a culture of servant leadership – command and control is so 1990s. We look for brilliant people that are great at what they do because they love what they are doing.
• We know that teams are exponentially more successful than the sum of their individuals. Our teams value what each member brings to the table and also values continuous improvement of each team member as well as the whole team.
• We love learning. And we love working with people who love learning. Our industry changes every single day; stagnation is not an option.
• And of course, we offer the usual goodies – Medical / dental insurance, PTO, 401k match, and the like.

Prosperity

• Competitive salary based on your experience and skills – We believe the top talent deserves the top dollar
• Bonus Potential (based on role and is discretionary) – If you go above and beyond, you should be rewarded
• 401k match– We want to empower you to prepare for your future
• Room for growth and advancement- We love our employees and want to develop within

Good Health

• Comprehensive Medical, Dental, and Vision insurance plans
• Tax-free Dependent Care Account
• Life insurance, short-term, and long-term disability

Happiness

• 4 weeks of PTO (Everyone deserves a vacation now and then)
• Monday through Friday (normal business hours) work week (No more working weekends, overnights, or on call shifts, and especially NO WORKING ON HOLIDAYS!-We believe family comes first!
• Reimbursement for RN license and Continuing Education Credits
• Strong supportive teams- There is always a helping hand when you need it!

The salary for a position is typically determined by multiple factors such as the individual's qualifications, experience, skills, and location. The projected compensation range for the position may vary based on these factors and could range from $85,000 to $110,000 (annualized USD). However, this estimate represents just one aspect of our total compensation package offered.

Are you up to the challenge? What are you waiting for? Apply today!