Project Operations Assistant

As a Project Operations Assistant at 1840 & Company, you'll coordinate and manage digital projects, assist with ongoing content initiatives for clients, monitor task completion, and support team communication to ensure efficient project execution. You'll be crucial in maintaining project documentation and will work with the Project Manager and Founder on various administrative tasks.

Candidates must be female, based in the Philippines, and have at least two years of proven experience in project management or operations. Strong organizational and time management skills, excellent written and verbal communication, and proficiency in project management tools are essential for the Project Operations Assistant role at 1840 & Company.

The Project Operations Assistant plays a vital role in fostering team collaboration at 1840 & Company by coordinating between various teams, ensuring seamless communication, and maintaining project timelines. This role involves supporting the project pipeline and promoting an environment of teamwork and efficiency, which is key to our creative agency's success.

While having prior experience in a creative agency is a nice-to-have for the Project Operations Assistant role at 1840 & Company, it is not mandatory. Candidates with strong project management or operational backgrounds and a keen interest in digital marketing will find themselves well-suited for this position.

As a Project Operations Assistant at 1840 & Company, you can expect a flexible remote work environment that promotes collaboration and supports your personal and professional growth. We believe in empowering our team members with the freedom to work where they feel most productive while still being part of a globally focused team.

When answering this question, highlight your proficiency with specific tools like Trello, ClickUp, or Asana. Discuss how you have utilized these tools to manage projects effectively, track deadlines, and foster team communication in previous roles.

For this question, provide specific examples of how you assess urgency and importance in your work. Outline your strategies for prioritizing tasks, such as using to-do lists, checking in with team members, and setting clear deadlines to maintain workflow efficiency.

Discuss your approach to client communication, emphasizing the importance of clarity, prompt responses, and regular updates. You can mention using communication platforms and tools that have helped you stay organized and professional.

When tackling this question, share your problem-solving skills and provide examples where you've identified issues and proposed solutions. Highlight your adaptability and teamwork in resolving challenges to keep projects on track.

Use this opportunity to discuss a specific project that showcases your coordination skills. Explain the objectives, your role throughout the process, any challenges faced, and the successful outcome as a result of your efforts.

Discuss qualities such as organization, attention to detail, communication skills, and a proactive mindset. Relate these traits to how they would contribute to the role and the overall success of the agency.

Provide a detailed example of a workflow you improved and the steps you took to implement this change. Highlight the positive impact it had on efficiency and team dynamics.

Here, express your interest in the company's mission and culture, mentioning specific aspects of 1840 & Company that resonate with you, such as their focus on creative collaboration and remote work flexibility.

Discuss the importance of open communication in this scenario. Talk about how you would assess priorities, negotiate deadlines, and collaborate with team members to find workable solutions.

In this response, outline the key traits that elevate a Project Operations Assistant's performance, such as a proactive approach, keen analytical skills, and an ability to foster teamwork. Relate these to how they can enhance project outcomes.