Accounting Assistant

The Accounting Assistant at Sun Eagle Corporation will handle various key responsibilities including managing Accounts Payable and Receivable, processing payroll, and preparing bid documents. You’ll also work on job costing, billing, and monthly reporting, ensuring that everything is in order for our CPA. Additionally, you will be engaged in tasks like bank reconciliations, tracking OSHA compliance hours, and assisting with insurance audits to maintain our organization's financial health.

Candidates for the Accounting Assistant position at Sun Eagle Corporation should have relevant experience with QuickBooks, as well as proficiency in Microsoft Office tools such as Word and Excel. Familiarity with billing, accounts payable and receivable, payroll, and job costing is essential. Previous experience in general contracting or related fields will also be advantageous, alongside strong organizational skills to manage multiple tasks efficiently.

As an Accounting Assistant at Sun Eagle Corporation, you’ll enjoy a comprehensive benefits package including accident and health insurance, dental insurance, and a 401k program. The company also offers paid vacation and sick days, allowing for a balanced work-life experience. The firm values its employees and their well-being, contributing to a positive workplace environment.

The salary for the Accounting Assistant position at Sun Eagle Corporation is negotiable, primarily based on your previous salary and experience. We believe in fair compensation that reflects the skills and expertise you bring to our organization, encouraging you to discuss your expectations during the hiring process.

For the Accounting Assistant role at Sun Eagle Corporation, it is crucial to have experience with QuickBooks, as it is the primary accounting software you'll be using. In addition, proficiency in Microsoft Word, Excel, and Zoom will be necessary for daily operations, including preparing reports, managing communications, and executing tasks effectively.

In your answer, highlight specific tasks you have performed using QuickBooks, such as managing invoices, processing payroll, and reconciling accounts. Provide examples of how you utilized features in QuickBooks to streamline accounting processes, and mention any training or certifications that support your proficiency in using this software.

Explain your organizational techniques, such as using lists or project management tools to keep track of deadlines and requirements. Provide examples of situations where you effectively managed competing priorities, perhaps by utilizing software tools to automate some tasks or delegating when appropriate.

Share specific examples of how you’ve managed accounts payable and receivable in previous roles. Discuss your methods for ensuring accuracy in billing, tracking payments, and following up on outstanding invoices. Emphasize your attention to detail and any tools you used to enhance these processes.

Discuss your experience with payroll processing, including the steps involved and any software you’ve used. Mention your understanding of payroll taxes, benefits deductions, and compliance issues. Highlight the importance of accuracy and confidentiality in payroll processing.

In your answer, define job costing and its significance in project management within the construction industry. Discuss how accurate job costing can affect budgeting, profitability analysis, and project planning. Provide examples of how you’ve contributed to effective job costing in your previous roles.

Share a structured approach for identifying and resolving discrepancies, such as performing thorough reconciliations and ongoing communication with team members. Discuss a specific instance where you found and resolved an issue, demonstrating your problem-solving skills and attention to detail.

Outline a systematic approach for preparing for tax season, including gathering necessary documents, completing all associated reporting, and ensuring all financial records are accurate and up-to-date. Emphasize your organizational skills and how timely preparation can prevent issues during audits.

In your response, explain your understanding of insurance audits and the role of financial documentation. Discuss processes such as maintaining accurate records and providing essential reports that facilitate smooth audits. Emphasize your detail-oriented nature and commitment to compliance.

Describe your experience working collaboratively with other departments and your strategies for maintaining clear and effective communication. Highlight tools you use (like Zoom or emails) and provide examples where you successfully coordinated financial information across teams.

Discuss qualities such as attention to detail, organizational skills, and strong communication ability. Illustrate how these traits help in effectively managing accounting tasks and fostering a positive work environment, ensuring seamless collaboration within the company.