Accounts Payable Specialist II

Purpose

Processes payments to vendors; scans all original documents related to payments to vendors into the appropriate accounting system; files originals.

Essential Functions & Responsibilities

• Processes vendor payments. Scans all original documents related to vendor payments into the appropriate accounting system, and maintains vendor payment files, both paper and electronic
• Generates and updates Accounts Payable month end reports
• Enters data into the appropriate accounting system for 1099 vendors, and runs reports
• Assists employees with Accounts Payable policy and procedure questions
• Performs other duties as assigned

Other Functions & Responsibilities

• Cuts checks, including rent checks, and "rush checks," by established department deadlines.
• Enters data into the appropriate accounting system for credit card charges by establisheddepartment deadlines.
• Prepares month end reports by established department deadlines.
• Sends 1099 forms to vendors by January 31st of each year, and sends them to the Internal Revenue Service (IRS) by March 31st of each year.
• Generates and verifies the accuracy and completeness of the 1099 report every quarter.

Job Qualifications

Experience

Three to five years' previous Accounting experience is required

Education

High school diploma or equivalent is required; Associate’s degree is preferred

Knowledge, Skills & Abilities

Normal courtesy in dealing with others is required. Work involves minimal contacts, usually within the organization (team, unit, or department). Contact usually involves routine, non-sensitive issues. External contacts with customers are limited to incidental contacts or no contact.

Other Skills

Must demonstrate excellent attention to detail and accuracy, outstanding organizational skills, and superior problem-solving skills.

Physical Requirements

Requires effective communication with customers and/or other employees using common telecommunications equipment and computer equipment. Must be able to read, examine, and organize documents in English. May require the ability to sit, stand, and walk around for extended periods of time. May also require the ability to lift up to 25 pounds.

Work Environment

Position will often be in a busy office environment. The ability to multitask and focus in this environment is essential. Regular and predictable attendance is an essential function of the job.

Job Type: Full-time

Pay: $20.42 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person