ACCOUNTS PAYABLE SUPERVISOR

ABOUT US:

Scripps Research is ranked one of the most influential institutions in the world for its impact on innovation. We expand basic knowledge in the biosciences and use these fundamental advancements to develop profound innovations that improve wellbeing. Our educational and training programs mold talented and committed students and postdocs into leading edge scientists. Scientists in the institute’s five academic research departments work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs to better human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

POSITION TITLE: Accounts Payable Supervisor

POSITION SUMMARY:

We have an exciting opportunity for an Accounts Payable Supervisor in the Finance Department at Scripps Research in La Jolla, California, home of some of the world’s most renowned scientists. This is a great opportunity for someone who is excited to support great science with the community by being an integral part of the Finance team. Responsibilities include oversight of daily planning, coordination and operations of the AP function, including the accurate processing and disbursement of all accounts payable checks and electronic payments. Supervises and coordinates the work of accounts payable staff.

RESPONSIBILITIES AND DUTIES:

• Coordinates, assigns, and reviews work of
• Completes project requirements by approving staff work, conducting pre- and post-
• Performs all personnel actions including communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing policies, and procedures.
• Provides guidance to subordinates to achieve goals in accordance with established
• Produces standard and ad hoc reports as requested to verify checks for accuracy and ensure accounts payable and general ledger total balance.
• Processes requests for payment for individual services or foreign speakers, travel reimbursement, and all requests Completes account reversal and journal entries to correct any previously recorded errors.
• Negotiates and resolves accounts payable related problems involving outside vendors and/or TSRI
• Responds to escalated inquiries from internal staff as well as external vendors, providing answers, guidance and troubleshooting issues to resolution.
• Posts accounts payable batch totals and initiates generation of
• Edits 1099 Tax Reportable information for correct and complete
• Analyzes requests for payment, refunds, or cancellations of payments, researching and authorizing payment action as appropriate.
• Authorizes bank investigation of suspected fraudulent check
• Responsible for identifying, implementing, and maintaining paperless pay solutions, archiving, and other automation to minimize cost and maximize early pay discounts, bank rebates, and electronic pay and matching solutions.
• Support organization and leadership in AP related and ERP system related implementations and improvements.
• Responsible for monthly P-card/credit card program reconciliation along with Accounting Manager
• Responsible for routine metric and ancillary AP reporting internally as well as for related parties
• Details of established essential functions for this position will be addressed/discussed during the interview process.

REQUIREMENTS:

• High school diploma or equivalent (GED).
• Minimum 5 years progressively responsible accounts payable experience, including a minimum of 1 year lead or supervisory experience.
• Experience with ERP system implementation and subsequent automation of manual
• Strong analytical, verbal, and written communication
• Strong organizational and project management
• Solid spreadsheet/database
• Demonstrated ability to evaluate administrative processes and recommend changes to increase
• Ability to work well in a fast-paced team environment and adhere to strict

PHYSICAL REQUIREMENTS:

May include: stationary position for an extended period of time, traverse campus/facility as needed, operate machinery such as computer, phone, copy machine; exposure to cold or hot temperatures.

COMPENSATON:

The expected hiring range for this position is $75,000 to $86,500/annually, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

COMPREHENSIVE BENEFITS INCLUDE:

• Employer Contributed Retirement Plan – Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars)
• Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
• Access to Flexible Spending Accounts (Medical/Dependent Care)
• Remote/Hybrid/Flexible work schedules (Dependent on role)
• Competitive vacation and sick leave policies
• Free, on-site parking

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.

EEO Statement:

The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture, and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status. Underrepresented individuals are encouraged to apply