ADMINISTRATIVE ANALYST (OFFICE OF THE CEO)

Basic Function

Provides journey-level administrative, technical, analytical, and/or budgetary support. Provides support to the Office of the CEO, and directly to the CEO. Support includes, but is not limited to handling social media platforms, assisting with preparation of talking points and briefing papers for the Executive Writer, supporting content development for presentations, driving, and coordinating maintenance for non-revenue vehicles.

Example Of Duties

• Provides administrative support for a department or division in one or more of the following areas as assigned, which may include budget preparation and administration, contract monitoring, and personnel administration

• Conducts research and prepares reports requiring compilation and analysis of data

• Conducts forecasting analyses and studies

• Develops program management, data tracking, and other software applications on personal computers

• Develops and implements records maintenance and analysis systems

• Monitors projects and programs

• Confers with internal and external stakeholders regarding various matters as assigned

• Represents the department at meetings, committees, and conferences

• Performs and formulates financial, administrative, policy, and organizational analyses and recommendations

• Researches and recommends appropriate action regarding performance and budget variances

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Requirements For Employment

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor′s Degree in Business, Public Administration, Communications, Marketing, or a related field

Experience

• One year of relevant experience performing basic or entry-level budgeting and/or administrative work

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

• Experience coordinating, creating and publishing content on social media platforms
  


• Experience preparing briefing papers and talking points
  


• Experience coordinating and monitoring maintenance schedules, such as vehicle maintenance
  


• A Valid California Driver′s License

Knowledge:

• Theories, principles, and practices of budget, accounting, financial, and administrative and technical analysis

• Research and report preparation methods

• Mathematics and business statistics

• Applicable business software applications

Skills:

• Performing statistical and financial analyses

• Analyzing situations, identifying problems, and developing and recommending solutions

• Exercising sound judgment and critical thinking in making decisions

• Communicating effectively orally and in writing

• Preparing comprehensive reports and correspondence

• Interacting professionally with various levels of Metro employees and outside representatives

Abilities:

• Research, compile, and analyze data

• Handle highly confidential information

• Meet tight time constraints and deadlines

• Think and act independently

• Follow oral and written instructions

• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements

• Read, write, speak, and understand English

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.