Administrative Assistant

Job Description Summary

Job Description

Responsibilities

The University of Akron, Office of Multicultural Development, is seeking to fill the position of administrative assistant. This individual will oversee the daily operations of our office, including the following: maintain calendars, organize meetings, take meeting minutes, coordinate special events, make travel arrangements, and compose correspondence. Manage the incoming mail, including the U.S. Mail and documents. Assist with programming both on and off-campus. Coordinate, create, and manage content for the department’s social media platforms including Facebook, Twitter, and Instagram (etc.) as part of an internal marketing team. Maintain highly confidential personnel files and payroll records. Track available positions, compile information for job descriptions and new job openings, and conduct employee searches. Manage, monitor, and update the department’s website. Update and manage computer databases and file systems. Utilize software packages and computer applications to create spreadsheets and documents for the completion of projects. Respond to inquiries and complaints, furnishes information to the public, and provides explanations. Support daily departmental business, including monitoring department budgets; ordering and maintaining inventory of supplies; administers departmental purchasing activities; authorizes limited expenditures. Assign, train, supervise, and review the work of designated student assistants. Act as a liaison between the department and the university community. Ability to work a occasional evening or weekend.

Required Qualifications

Requires 18 months of education or training beyond high school and a minimum of 2 years experience in office/clerical procedures. Ability to coordinate programs, work in a fast paced environment, and utilize new technology required. Advanced computer skills including work processing, spreadsheet, and database software packages required. Strong interpersonal, problem-solving, and research skills required.

Preferred Qualifications

Experience working with low-income first-generation students and families, as well as the ability to work effectively with individuals from various cultural backgrounds.

Application Deadline: July 27, 2023.

Compensation: The compensation for this position is $15.00 an hour. Grade 116. The University of Akron offers a competitive total compensation package comprised of a competitive salary and comprehensive benefits for eligible employees including medical, dental, vision, short and long-term disability, life insurance, and paid leave of absences including time off for illness, vacation, and maternity or paternity leave. In addition, eligible employees and their dependents are provided tuition remission.

i. All staff and eligible non-bargaining unit faculty have the option to request a Flexible Work Arrangement (FWA).

ii. The University of Akron participates in state retirement systems and offers alternative retirement options with competitive employer contributions. Optional investment opportunities are available including deferred compensation programs (403(b) and 457(b)).

Please visit our benefits home page for more information.

Application Instructions: In order to be considered for this position, please attach a Resume.

Background Check Statement

The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, proof of Covid-19 vaccination, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search.

New hires must present proof of COVID-19 vaccination, if vaccines are available and the employee is eligible, at time of hire. If a new employee is not fully vaccinated at the time of hire, the offer of employment will be contingent upon the employee becoming fully vaccinated within 60 days of hire, unless a qualifying medical or religious exemption is granted.

Equal Employment Opportunity Statement

The University of Akron, as an equal education and employment institution, is committed to achieving a diverse and inclusive workforce. All qualified individuals in its education programs or activities, including applicants for admissions or employment, will receive consideration without regard to race, color, religion, sex, age, national or ethnic origin, sexual orientation, gender identity, disability, genetic information, military status or status as a veteran. To further this commitment, the University complies with state and federal laws which prohibit discrimination. Questions or concerns about the administration of this commitment can be directed to the University’s Equal Employment Opportunity and Affirmative Action Office (uakron.edu/hr/eeoaa). The University also strives to provide an environment free from the negative impacts of gender-based discrimination and harassment as prohibited by Title IX of the Education Amendments Act of 1972. Questions about Title IX can be referred to the University’s Title IX Coordinator, the Assistant Secretary for the U.S. Department of Education or both. For more information on Title IX at the University of Akron, including how to contact the Title IX Coordinator, how to file a complaint under Title IX with the University or the Title IX process at the University of Akron, please visit the University’s Title IX page at uakron.edu/title-ix/at-uakron.

State of Residence Statement

It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.