Administrative Assistant

Under direct supervision, the Administrative Assistant performs the following job functions with a focus on one or both of the following areas:

• Office Administration: Performs the following tasks related to office administration:
• Greets visitors and answers and screens incoming calls
• Receives, sorts, and routes all incoming mail and deliveries
• Responds to inquiries received via phone, mail, and/or email or appropriately routes them to senior Administrative employees
• Organizes and maintains paper and electronic files
• Performs general administrative duties such as copying, faxing, and filing
• Tracks and purchases office and kitchen supplies after receiving purchasing approval
• Maintains conference rooms, kitchens, and common areas
• Coordinates with other administrative staff to ensure reception coverage during vacation, sick leave, and/or meal breaks
• Manages calendar appointments and schedules meetings
• Assists other administrative team members with various duties
• Special Projects/Research Projects: Performs the following tasks related to special projects/research projects:
• Conducts internet research and summarizes findings
• Inputs, maintains, and verifies accuracy of data
• Assists with drafting, formatting, copy-editing, proof-reading, and fact-checking memos, reports, presentations, spreadsheets, and other documents
• Meets deadlines and manages tasks
• Assists with developing and improving company document templates
• May participate in planning company events
• In addition, the Administrative Assistant performs the following responsibilities:
• Complies with company policies and with applicable laws and regulations
• Demonstrates professionalism in the workplace
• Performs other duties as assigned

Qualifications Required:

• High school diploma and some college-level course work
• 0 – 1 year of experience in a related role
• Courteous and professional in person and on the phone
• Demonstrated aptitude and enthusiasm for learning
• Demonstrated integrity, flexibility, and collaborative approach to work
• Strong information-gathering and analysis skills
• Able to use basic office equipment such as fax machine, copier, etc.
• Able to maintain confidential records and information
• Familiar with Microsoft Office Suite applications (Word, Excel, etc.), email, and internet browsers
• Strong organizational skills and attention to detail
• Strong oral and written communication skills
• Able to prioritize tasks and meeting deadlines in a fast-paced environment
• Able to work in a team-oriented environment
• Able to think critically and problem-solve

Qualifications Desired:

• Bachelor’s degree
• Familiar with office administrative and company policies and procedures
• Interest in health and social policy