Administrative Assistant

Org Marketing Statement

Our global success is based on a simple equation: an empowered workforce operating in a supportive safe environment fosters innovative ideas and solutions. We encourage our team members to pursue ideas, and more importantly, we listen to them. When we succeed, we recognize our team members and team achievements. We encourage internal advancement and continuous learning. Position Summary

How you'll perform the role

• Provide general administrative and clerical support including mailing, faxing, and copying for personnel
  
• Assist all departments on a monthly basis by scanning pertinent documents
  
• Answer and distribute all incoming phone calls for location
  
• Greet visitors, walk-ins, and guests. Ensure they have signed the visitor form and are wearing proper PPE if entering mfg plant.
  
• Coordinate all incoming and outgoing mail
  
• Schedule Conference Rooms for visitors, meetings, etc. Coordinate on-site and off-site meetings with ordering food, drinks, snacks, etc.
  
• Maintain and order supplies for the office, coffee bars, conference rooms, front office bathrooms, and break room.
  
• Maintain cleanliness and organization of Reception area and supply closets (5S).
  
• Update location phone list
  
• Generate Parflex Today Newsletter
  
• Order flowers, etc. for any hospitality event for employees or family members (death, surgery, etc.)
  
• Continue relationship and communicate expectations with Cleaning Contractor
  
• Provide W-9’s and Tax Exempt forms as needed
  
• Process monthly P-Card statement and assist others with closing out P-Card statements as needed.
  
• Assist Supply Chain with adding, reactivating, and changing vendors along with entering POs to vendors.
  
• Assist HR Manager with recognition events (safety, holiday, HPT, etc).

  Qualifications

  Qualifications

• 
  High School Diploma or GED, recognizes International Diplomas (may need to be translated to English)
  
• U.S. Citizen or permanent residency status required
  
• At least 2 years receptionist / administrative support experience
  
• Excellent communication (written and verbal) and teamwork skills
  
• Must have good phone etiquette and strong attendance record
  
• Strong organizational and computer skills. Proficient in software such as Microsoft Office, Mainframe, Lotus Notes, etc.
  
• Knowledge of operating standard office equipment
  
• Ability to handle sensitive, confidential and difficult issues.

  Equal Employment Opportunity

  Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.
  
  (“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”)
  
  If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to http://www.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
  and
  http://www1.eeoc.gov/employers/upload/eeoc_gina_supplement.pdf