Job details

Administrative Assistant - Human Resources

Overview:

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

This is a part time, temporary to permanent position.

Responsibilities:

As an Administrative Assistant Hines, you will provide advanced administrative support to the SVP – Human Resources to ensure optimal organization, under the guidance of the Head of Office. This role will be proactive in HR event coordination, calendar management and expense reporting for the SVP - Human Resources. Additional contribution to projects may be required.

Strategic schedule management based on up-to-date priorities, with limited oversight: schedules meetings, travel, and events to enable high SVP HR productivity and value for time spent.
Prepares monthly expense reports for SVP – Human Resources and submit to accounting for processing.
Processes invoices for HR work and projects as needed.
Coordinates special activities and functions such as Hines HR conferences, client conferences and special events, travel appearances, guest travel arrangements, meetings, interviews, and conference calls.
Makes arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.
Assists with presentations and special projects.
Maintains appropriate bounds of confidentiality around topics of SVP HR focus, content of work products, and access to employee-level data.
Circulates documents via DocuSign for SVP HR / HR Leaders signatures and approvals as needed.

Qualifications:

Minimum Requirements include:

High School Diploma or equivalent from an accredited institution.
Four or more years of experience in an executive administrative role in a professional office environment.
Some experience and demonstrated interest in a field such as HR, teaching, psychology, or humanities is preferred.
Communicates effectively both verbally and written.
Demonstrates strong attention to detail and proofreading abilities.
Demonstrates strong initiative, critical thinking, strong work ethic and customer service orientation.
Manages and prioritize multiple tasks while meeting deadlines.
Demonstrates sound judgment and makes independent decisions in routine situations.
Interacts with executives, employees, visitors and vendors with professionalism and diplomacy.
Advanced proficiency in Microsoft Office software.
Maintains strict confidentiality.
Ability to perform business related mathematical calculations.
Approximately 30 hours per week
Hybrid 2/3 schedule and in person work on an as needed basis.
Operate personal computer and other office equipment.
Ability to lift up to 25lbs.
Work overtime as business needs deem appropriate.
Compensation: $28.94/hr - $41.56/hr.

Closing:

Hines is a global real estate investment, development and property manager. The firm was founded by Gerald D. Hines in 1957 and now operates in 28 countries. We manage a $92.3B¹ portfolio of high-performing assets across residential, logistics, retail, office and mixed-use strategies. Our local teams serve 634 properties totaling over 225 million square feet globally. We are committed to a net zero carbon target by 2040 without buying offsets. To learn more about Hines, visit www.hines.com and follow @Hines on social media. ¹Includes both the global Hines organization as well as RIA AUM as of June 30, 2022.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.

By Hines Interests Limited Partnership

Hines has many interests, but none of them involve ketchup. The real estate firm invests in, develops, renovates, manages, and finances commercial real estate including office buildings, industrial parks, medical facilities, mixed-use developments...

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INDUSTRY

Real Estate

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Houston, TX

DATE POSTED

July 23, 2023