Administrative Assistant I

Position Details

Posting Summary

College

VP Student Affairs-DIV

Executive Area

VP Student Affairs

Department

Student Center Dining

Posting Detail Information

Posting Number

S285P

Job Type

Full Time, Regular

Pay Type

Nonexempt/Hourly

Pay Grade

Campus Location

WMU-Kalamazoo - Main Campus

Salary Range

Pay is commensurate with qualifications and experience, combined with an excellent benefits package.

General Summary

Provides administrative and budgetary support for the supervisor and the department.

Major Duties

Uses word-processing and spreadsheet software to produce and edit letters, memos, reports, statistical tables and other documents.
Answers non-routine questions regarding the department. Refers questions as needed.
Explains departmental policies and procedures.
Monitors, tracks and reconciles a budget(s). Prepare budget reports and may recommend allocations.
Maintains a database: verifies, updates, and enters data.
Schedules appointments and coordinates meetings; makes travel arrangements.
Monitors and orders departmental supplies.
Typically, engages in some office management and/or project work.
May provide guidance and direction to student employees.
May update the content of the department’s website.

Minimum Qualifications

High school diploma or equivalent.
One year’s relevant experience.
Proficiency with word-processing and spreadsheet software.
Experience with query databases and budget entry and tracking.

Desired Qualifications

Experience providing guidance to student employees.

Special Instructions to Applicants

Internal applicants should use the WMU – Internal Application.
External applicants should use the WMU – Application.

Additional Position Information

This position has an FTE 0.73 and is scheduled 40 hours per week as an academic year (36-week) appointment.
Finalist may be required to successfully complete Microsoft Word, Microsoft Excel, and/or Data entry skills assessments.
Staff Compensation System pay grades and rates are available
Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, GO TO:https://www.wmich.edu/hr/enrollment-staff

Physical requirements and working conditions

Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

By Western Michigan University

Western Michigan University (WMU) serves about 25,000 students at its main campus in Kalamazoo and branch campuses in Battle Creek, Benton Harbor-St. Joseph, Grand Rapids, Holland, Lansing, Muskegon, South Haven, and Traverse City, Michigan. The p...

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INDUSTRY

Colleges & Universities

TEAM SIZE

501-1000

LOCATION

Hybrid, based in Kalamazoo, MI

DATE POSTED

July 22, 2023