Administrative Assistant I - Professional Standards Bureau, Police Department

The mission of the Phoenix Police Department is to build and foster strong relationships with the community through our outreach and engagement, while adhering to the highest standards and traditions of the Phoenix Police Department. The Phoenix Police Department is committed to the Guiding Values of our P.R.I.D.E. Statement: Protection, Responsibility, Integrity, Dedication and Employee Excellence.

The Professional Standards Bureau is seeking qualified applicants for an Administrative Assistant I position. This position requires a high level of confidentiality and professional discretion. It is a supervisory position, overseeing three employees. Applicants should have strong leadership and management skills. Duties consist of helping sworn and civilian personnel related to internal investigations. The position works closely with all bureau personnel on quality assurance of internal investigations and reviews final investigations to ensure all the required documentation is included.

This position also ensures required information relating to investigations is properly input and stored in the department's internal affairs software program. Applicants must have proficient computer skills with a minimum of an intermediate level experience using Microsoft Suite and Adobe Pro. Applicants must have the ability to work independently, efficiently, and to produce very high-quality work with minimal supervision and direction. The applicant must have the ability to meet tight deadlines, troubleshoot as necessary, communicate effectively, and be detail oriented.

Work location: Old City Hall, 17 S. 2nd Ave., Phoenix, AZ

• Proficient using advanced Microsoft Office functions in Word, Excel, and PowerPoint.
• Proficient business communication, written and oral, including public speaking experience.
• Knowledgeable of computer database applications and the ability to maintain and query data.

Pay Range: $22.61 to $44.77 per hour.

Hiring Range: $22.61 to $38.68 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, and or training.

A comprehensive benefits package is offered which includes:

• for more details: Pension Information.
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi.

For more details, visit: Unit 007 Benefits

• One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
• Bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• The City job description can be found here.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Positions in the Police Department must meet the background standards that are appropriate to non-sworn positions. The general factors for disqualification are listed here.

The minimum qualifications listed above, plus:

• Experience supervising employees.
• Experience processing records requests.
• Experience with report writing and creating / managing organizational charts.
• Experience handling confidential information concerning employee transfers.
• Experience with the Microsoft Office Suite and standard computer uses and applications (i.e., Microsoft Office Suite, WebEx, Teams, SAP, etc.)

Recruitment closes August 10, 2023. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and generates a one time use only list. Once interviews are conducted and candidates are selected, this job posting will be considered closed and candidates will no longer be in consideration for the position applied for. This posting will not result in any ongoing eligibility list.

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

• Job interviews may be held by video or audio conference.
If you are in need of computer resources,
• for free options.
Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance.
• for more information.
• Explore other Employment Opportunities with the City of Phoenix.
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• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700.

Admin Asst. I, JC:06030, ID# 51169, 08/01/2023, USM, GO, Benefits: 007

Building the Phoenix of tomorrow.

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.