Administrative Assistant I

Posting DetailsPosting SummaryJob TitleAdministrative Assistant IDivisionDivision of Finance & AdministrationDepartmentBusiness & Auxiliary Services (Parking &Transportation)Work StatusFull TimePosition CategoryContractualFLSANon-ExemptPay Range07MinimumCommensurate with experienceMaximumFund SourceAuxiliaryJob SummaryThe Administrative Assistant I, will assist with providingadministrative duties and support the office operations withday-to-day activities which takes place in the office suite. Theincumbent for this position will be working directly under thesupervision of the Parking & Transportation Manager.Job DutiesJob Duties & Responsibilities:• Report directly to the Parking & Transportation ServicesManager and promptly complete tasks given by other Business &Auxiliary Services staff members.• Greet, direct appropriately, and assist visitors/customers,answer phone calls, take messages and/or redirect callsaccordingly.• Receive, sort, and distribute incoming mail and promptlyprepare outgoing mail (envelopes, packages, etc.). Issue parkingpermits accordingly while maintaining files and records so theyremain updated and accessible.• Operate copiers, fax machines, and other office equipment whileprocessing and making copies of various documents.• Learn and operate parking management software and provideBEARcard Office-related functions as needed. Create spreadsheets,labels, and/or Word documents and assist with replying to incomingemails for Parking and Transportation Services.• Count Parking Permits, activate parking gate access cards, andenter data into a parking management system.• Provide support with the State Treasurer’s Office-relatedinsurance functions—other duties as designated.Requested Minimum QualificationsEducation:High School Diploma or GED .Experience:• Two years of office experience providingsecretarial/administrativesupport, which included the production of documents using automatedequipment andsoftware.• Establish or revise filing systems, either electronic ortangible;• have a general working knowledge of Microsoft Office;• be willing to learn various software programs;• communicate clearly in person and in writing;• and project a professional and positive image.• Ability to walk throughout the office suite to retrievematerials for customers and/ or staff persons.Other Preferences for ConsiderationKnowledge, Skills & Abilities• The ability to ensure the confidentiality of informationprovided within the office.• Maintaining organizational skills is paramount in performingthe duties of the job.Posting Detail InformationPosting NumberST01194Number of Vacancies2Job Open Date09/03/2024Application Review DateJob Close Date09/24/2024Special Instructions to ApplicantPlease enter two professional references on the References page ofthe application.Supplemental QuestionsRequired fields are indicated with an asterisk (*).• * What is the highest level of education attained?• GED• High School Diploma• Associates Degree• Bachelors Degree• Masters Degree• PHD• * How many years of experience do you have in this type ofposition?• 0-1• 1-3• 3-5• 5-7• 7+• * How did you hear about this employment opportunity?• Public Job Posting• Internal Job Posting• Agency Referral• Advertisement/Publication• Personal Referral• Website• Other• * Do you have at least two years or more of office experienceproviding secretarial/administrative support, which included theproduction of documents using automated equipment and software?• Yes• NoApplicant DocumentsRequired Documents• Resume• Cover Letter• High School Diploma/GEDOptional Documents• Reference Letter