Job details

ADMINISTRATIVE ASSISTANT I

Agency : Department of Human Services

Opening Date/Time: 07/18/2023
Closing Date/Time: 07/31/2023
Salary: Anticipated Salary: $4,738 - $6,964 per month ($56,856 - $83,568 per year)
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC028

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 10-66-28787

Position Overview

The Division of Developmental Disabilities is seeking to hire an Administrative Assistant I located in Park Forest, Illinois to perform highly confidential administrative functions for the Region 1 Assistant Deputy Director of State Operated Developmental Centers (SODC’s). Coordinates, researches, develops and prepares special reports. Serves as confidential correspondence control manager. Assists in the coordination and control of activities and materials. Coordinates the workflow to and from the Regional Assistant Deputy Director’s office. Serves as a liaison between the Regional Assistant Deputy Director and Deputy Director’s Office and other operations and divisions of the Department of Human Services (DHS). Assists in handling inquiries received from agency staff and private vendors. Researches files, policies and contracts and reviews proposed policies and procedures for feasibility and possible implications. Provides input to the Regional Assistant Deputy Director regarding interpretation of fiscal policy rules, regulations and procedures.

Job Responsibilities

Performs highly confidential administrative functions for the Region 1 Assistant Deputy Director of State Operated Developmental Centers (SODC’s).
Serves as confidential correspondence control manager for the Regional Assistant Deputy Director.
Serves as a liaison between the Regional Assistant Deputy Director and Deputy Director’s Office and other operations and divisions of the Department of Human Services (DHS).
Plans Region meetings, takes meeting minutes and assists in establishment of agenda related to Region activities, researches and reserves sites for meetings.
Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.

2. Requires one year of professional experience in a public or private organization.

completion of an agency approved professional management training program.

Preferred Qualifications

Two (2) years of experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
Two (2) years of experience working for a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
One (1) year of experience with personal computers and software, such as Microsoft Office, WebEx, etc.
Two (2) years of experience conducting special projects which include evaluating existing and proposed programs, policies and procedures for a public or private organization.
Two (2) years of experience communicating effectively with both internal and external officials, providers and/or the public in oral and written form.
One (1) year of experience researching issues and concerns and preparation of reports and recommendations for policy and/or procedural changes.

Conditions of Employment

Requires the ability to work after business hours, weekends and holidays.
Requires the ability to utilize office equipment, including personal computers.
Requires the ability to travel, in the performance of job duties.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
Requires ability to meet all agency vaccine/health-related policies and guidance.

Work Hours: Mon-Fri, 8:30am - 5:00pm
Work Location: 114 N Orchard Dr Park Forest, IL 60466-1200

Division of Developmental Disabilities

Ludeman

State Operated Developmental Centers - Operations

Region 1
Agency Contact: DHS.HiringUnit@Illinois.gov

Job Family: Office & Administrative Support; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)

13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.asp

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: