Administrative Assistant II - job 1 of 2

POSITION RESPONSIBILITIES:

• 
  Run study reports several times daily, contact SOL Staff for medical releases, contact providers for medical records
• Assist study coordinator to ensure proper documentation is complete and packets are prepared to be mailed for adjudication
• Create participant hospital searches including calling/faxing different departments for correct admit/discharge data
• Redact PHI from medical records obtained to principal study outcomes and endpoints; including but not limited to heart, COVID 19, cognitive disease and asthma.

• Transmit redacted medical to corresponding data collection center.
• Prepare and scan closed cases to Data coordinating center
• Update established reports for redacted and shipped medical records to be discussed
• Review quarterly management reports to track possible unreliable data
• Update reports on reasons for missing medical records from different hospitals
• Organize and file study medical records
• Maintain and place order for office supplies

QUALIFICATIONS:

• High School Diploma and 2-4 years of administrative support experience are required. Equivalent combination of education and experience will also be considered.

Skills and Competencies

• Must possess working knowledge of Microsoft Word, Outlook and Excel. May use other web based programs as assigned;
• Must demonstrate good judgment, initiative and attention to detail;
• Ability to check applicable policies and procedures.

Scope of Responsibility

• Deals directly with individuals and groups, both internal and external to the College, ability to check the applicability of matters requiring knowledge of policy.

Hiring Rate: $25.24 Post Probationary Rate: $25.77 Job Rate: $26.30 ABOUT US:

The Administrative Assistant II provides administrative support to a department or individual as required.