Job details

Administrative Assistant

Overview:

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Bozeman, Montana; Chicago; New York; San Francisco; Santa Monica; Washington, D.C.; and Beijing.

NRDC is seeking a Administrative Assistant to work with the International team in our Washington, DC office.

Position Summary

NRDC is seeking an Administrative Assistant to work in our Washington DC office. The Administrative Assistant will provide administrative support to multiple NRDC staff who work within the International Program’s Canada Division. The Canada Division works to protect northern forests which are critical to the climate, biodiversity and Indigenous communities, through a range of tactics including work to advance Indigenous Protected and Conserved Areas (IPCAs), consumer education and market campaigns, and advancing policies to protect climate critical forests at the provincial, state and federal levels. The successful candidate must have excellent communication and problem-solving skills and be able to handle tasks such as: management of budgets, contracts and processing expenses, formatting and proofreading documents, coordinating and booking travel, scheduling meetings and coordinating logistics for meetings and events. French proficiency is a benefit but not required.

The Administrative Assistant will provide team members with critical administrative support, enabling the team to run smoothly and efficiently.

Responsibilities:

Coordinates travel for team meetings, public events, conferences, and events.
Provides logistical support for meetings, public events, conferences, and events
Serves as a subject matter expert on expense reports, providing guidance, assistance and training to team members as needed.
Reviews team members’ expense reports to ensure proper coding of expenses.
Processes invoices for the team, including proper coding and tracking.
Coordinates and schedules internal and external meetings
Prepares agendas, captures notes and reports out action items for assigned meetings.
Orders and ships supplies as needed (e.g. to remote workers).
Prints, copies, files and distributes documents and other materials.
Follows up with team members to ensure timely compliance with organization-wide deadlines.
Completes other duties as assigned.

Qualifications:

Bachelor's degree or equivalent experience.
Excellent administrative and coordination skills.
Detail-oriented with a strong commitment to quality.
Excellent written and verbal communications skills.
A self-starter and quick learner.
Strong time management skills with the ability to prioritize work in a fast-paced environment.
Proficiency in Microsoft Office, Excel, Word, PowerPoint, and Outlook.
Ability to maintain confidentiality.
Commitment to NRDC’s values and mission, including a strong commitment to the principles of justice, equity, diversity, and inclusion.
French language skills are an asset but not required.

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. For this position, the salary is $50,000 to $58,000. Internal equity considerations will be reviewed before making a final offer.

Our offices are open and we are operating in a hybrid model. We offer NRDCers flexibility, we ask them to come into the office and spend meaningful time there in collaboration with their colleagues. We call this purposeful presence.

As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws.

To apply, visit www.nrdc.org/careers and upload your résumé and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person résumé drop-offs.

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422.

For more about NRDC, visit www.nrdc.org.

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CEO of NRDC

Manish Bapna

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By NRDC

The Natural Resources Defense Council's mission is to safeguard the Earth: its people, its plants and animals and the natural systems on which all life depends.

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INDUSTRY

Civic & Social Services

TEAM SIZE

501-1000

LOCATION

Hybrid, based in New York, NY

DATE POSTED

August 4, 2023