Administrative Assistant Office
If you picture yourself doing great things that make a difference in the lives of others, Turner is the place to be. Turner Construction is an industry leading commercial construction general contractor with a 120 year history spanning iconic projects around the globe, including 10 of the world's 100 tallest buildings.
Turner is committed to sustaining a diverse, equitable, and inclusive environment where everyone feels connected, sees themselves represented at all levels of the company, and feels supported to reach their ultimate potential. Turner builds some of the most ambitious projects in the world. The technical expertise of our people makes us a recognized leader in many markets. Our projects are well known. Our people set us apart. We inspire greatness. Can you picture yourself at Turner? If so, apply and let’s do great things together!
Perform daily administrative tasks and provide administrative services to office departments and/or business unit.
Essential Duties & Key Responsibilities:
- Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting
- Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list
- Daily management of department head/manager’s calendar, meeting schedule, and contacts.
- Edit and assemble documents and reports for department head/manager.
- Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.
- Create and maintain organizational and seating charts for office.
- Understand contract and bonding process and escalation procedures.
- Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
- Maintain knowledge of business unit/headquarters’ historical information (e.g., use of vendors, event sponsorships, industry
- Arrange travel reservations, business accommodations, prepare itineraries and agendas.
- Process department head/manager’s expense reports.
- Maintain organized filing systems and coordinate document retrieval schedules.
- Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across
- Order supplies to support office needs.
- Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation).
- Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share
- Assist with special projects and coordinate events.
- Other activities, duties, and responsibilities assigned.
- High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other
- College degree and/or relevant administrative skills certification, a plus
- Construction or other service industry experience, a plus
- High degree of detail, accuracy, and organizational skills
- Maintain confidential information
- Work independently with some oversight and as part of team
- Approachable, proactive, positive, and professional attitude
- Professional verbal communication and written business communication skills
- Able to conduct research and effectively proofread
- Exhibit active listening skills and follow through on commitments
- Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
- Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
- Commissioned Notary Public, a plus
Qualifications:
Turner is an Equal Opportunity Employer —minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.
To be the highest value provider of global construction services and technical expertise. Turner embraces a Lean management approach, and a culture that emphasizes collaboration, reliability of scheduling and delivery of the most value while co...
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