Administrative Assistant

Job Description

The Division of University Advancement is seeking a full-time Administrative Assistant to serve as the front-line resource person in the office of the Senior Vice President for Advancement. This position reports to the Chief of Staff and works closely with the Senior Vice President for Advancement, the Senior Administrative Coordinator, the Associate Vice President for Presidential Priorities, and members of the Senior Leadership Team. The primary responsibilities include general staff support for the Senior Vice President’s office, including greeting visitors, phone support, scheduling, travel arrangements, purchasing supplies, maintaining an orderly office, and distributing mail.

The Advancement Division oversees three externally-facing functions of the university: fundraising, engagement, and communications and marketing. Advancement staff within each College and Unit are overseen by both their dean or director and central Advancement leadership. The 300+ person division aligns under a shared work plan and shares an Advancement mission and values to achieve the university's philanthropic goals. The Senior Vice President oversees the division’s strategy for and execution of the philanthropic support for the university’s strategic initiatives and the highest level giving at the university.

The Administrative Assistant will provide backup support to other administrative staff, as needed, to ensure adequate coverage of reception areas. Provides detailed program and administrative support for initiatives within the Senior Vice President’s office, including written correspondence, meeting coordination, and event services. This position will respond to inquiries, manage needs that arise during day-to-day operation, and work independently to solve problems and address challenges as necessary. These activities will require the monitoring of multiple deadlines simultaneously. This position requires the use of excellent judgement, confidentiality, and decision-making to ensure the integrity and professionalism of the office is maintained.

Required Qualifications

• Extensive professional office experience in an academic or business environment.

• Demonstrated experience with computer software such as Microsoft Word, Excel, PowerPoint, and Outlook.

• Exceptional writing skills.

• Demonstrated experience in working with confidential information.

• Demonstrated ability to work effectively and seamlessly with team members and independently on tasks.

• Demonstrated ability to make sound judgements in stressful situations.

Preferred Qualifications

• Degree in business administration or other related field or equivalent applicable experience.

• Customer service experience

Pay Band

3

Appointment Type

Regular

Salary Information

Commensurate with experience

Review Date

6/22/23

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.