Administrative Assistant Senior - Grand Prairie, TX

Job ID: 637066BR
Date posted: May. 15, 2023

Locations: Grand Prairie, Texas
Program: PAC-3 Development

Description:Lockheed Martin Missiles and Fire Control is seeking a Senior Administrative Assistant for a position
in Grand Prairie, TX reporting to the Director of PAC-3 Evolutionary Development. The position will provide primary administrative support to the director as well as the Evolutionary Development program team which includes two other Directors.

Responsibilities include:

Disposition all incoming calls

Calendar and appointment management

Travel reservations

Expense report preparation and submission

Maintaining office supplies

Preparation, publication, and distribution of documents (weekly activity report, IPT charts, etc)

Preparation of presentations and reports as assigned

Primary meeting support (scheduling, Skype/Zoom/Microsoft Teams, dial-in phone numbers, charts)

Meeting/event planning (catering, visit requests, facility/venue scheduling)

Managing and coordinating conference room schedules and utilization

Set-up and in-meeting support of multi-media/audiovisual/VTC equipment

Managing shared folder access and usage

Maintaining group calendar and other group-related information
Basic Qualifications:
Highly professional demeanor

Extensive MS Office skills, specifically Outlook, PowerPoint, and Word

Extensive experience with Skype for Business, Zoom, and general meeting support activities. Willingness to learn and become an expert on Microsoft Teams.

Experience setting up and running VTC meetings

Experience scheduling, setting up, and running multi-site meetings

Ability to multi-task and solve technical challenges quickly and under pressure

Ability to handle multiple competing priorities

Knowledge of the Visitor Request processes and systems

Ability to gain an understand of and manage SharePoint sites, Microsoft Teams Channels, and shared drives

Experience handling sensitive information

Strict discretion is a must as is the ability to interface appropriately with employees and customers

Extensive experience with Lockheed Martin travel procedures, processes, and systems (Concur Travel system)
Desired Skills:
Previous experience supporting director-level executives.

Basic knowledge of the MFC business and overall organization including key personnel, systems, and processes.

Working knowledge of Lockheed Martin Missiles and Fire Control policies and procedures

Familiarity with procedures for handling LM Proprietary and Export Controlled Information
Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.
Clearance Level: Secret
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: MISSILES AND FIRE CONTROL
Relocation Available: No
Career Area: Program Management
Type: Full-Time
Shift: First