Administrative Assistant to Vice President

Strategic Space Systems Division (SSSD) is an industry-leading provider for prime satellite and payload capabilities and directed energy and electronics solutions for national security, military, and civil customers. We are built on a heritage of providing innovative, affordable and reliable aerospace and defense products that our customers rely on to achieve mission success. Join the Space revolution and make the impossible, possible.

Northrop Grumman Strategic Space Systems is seeking an Administrative Assistant to Vice President to join our team of qualified, diverse individuals. The position will be located in Redondo Beach, CA.

In this position you will work closely with senior executives, customers and government representatives, both internally and externally. The ideal candidate will have outstanding verbal and written communication and interpersonal skills; demonstrated ability to interact effectively across all levels of the organization and with outside organizations/customers; the ability to protect and maintain confidentiality; and the ability to execute tasks and projects independently. To be successful you must be well-organized, detail oriented, proactive, self-motivated and an exceptional team player. Must be able to work with minimal supervision, be comfortable setting priorities and making decisions to ensure the vice president can fulfill their obligations. Must provide excellent follow-through, exercise good judgment, demonstrate flexibility and agility, manage schedule conflicts and prioritize multiple tasks with competing deadlines.

You’ll be a great fit if you:

• Are a self-motivated, collaborative team player who thrives in a fast-paced, dynamic environment.

• Serve as a trusted advisor and work in partnership with others.

• Have a demonstrated ability to manage and drive multiple projects to completion.

• Have excellent interpersonal skills and can work with all levels of management.

• Have exceptional organizational skills and can prioritize work and follow through on commitments.

• Effective networking skills to be able to find solutions to wide range of issues

• Critical role in the success and efficient operations of the BU

• Must be able to balance and discern a wide variety of tasks, that will shift and evolve, often at the last minute

The selected candidate will be responsible for, but not limited to the following:

• Serves as a focal point for all interactions with the vice president

• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.

• Performs office functions such arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering email.

• Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders.

• Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.

• Makes domestic and international travel arrangements and prepares expense reports.

• Assists in event planning and activities of major organization initiatives and reviews.

• Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.

• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and have the ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.

Basic Qualifications:

• High School Diploma/GED with six (6) years of additional education and/or experience; or Bachelor's Degree with 2 years of experience

• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements

• Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel

• Experience in reviewing and editing written material for correct spelling and grammar

• Active Top Secret clearance with the ability to obtain SCI Clearance.

Preferred Qualifications:

• Bachelor's Degree with experience as a Senior Administrative Assistant

• Experience in Concur/ITRIP, I-Buy, NG My IT, SAP

• Active Top Secret and SCI clearance

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.