Administrative Assistant

About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch Our Story: https://www.hdrinc.com/our-story

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Responsibilities

In the role of Administrative Assistant, we'll count on you to:

• Self-motivation and professionalism are key for this position along with the ability to thrive in a team atmosphere

• Excellent communicator, friendly, engaging, be able to think on your feet, be able to prioritize multiple tasks and meet deadlines in a fast-paced environment

• Provide administrative support for staff in designated work location

• Proficiency with MS Office, particularly Word, Excel, PowerPoint, and Outlook

• Experience with SharePoint and Adobe Acrobat Pro a plus

• Written communication skills including grammar, punctuation, proofreading, and spelling

• Proficiency in managing multiple manager schedules and manager email assistance when required

• Reception duties to include answering and directing telephone calls, delivering messages and incoming mail and packages, greeting employees/clients and visitors

• Open and close office building daily (office hours are 8am to 5pm M-F)

• Scheduling of conference calls and conference room booking

• AV Knowledge desirable (for conference room set-up)

• Assist with meeting set-up (to include catering if necessary)

• Ordering office supplies & kitchen supplies

• Assist with large mailings when required

• New hire desk set-up (coordinated effort with IT)

• Keep office in a neat and orderly fashion and keep conference rooms and copy areas stocked/clean

• Assist with travel arrangements when required

• Assist when needed with expense report submission

• Ability to drive consistent policies and practices across the admin team in WA

• Provide project support as needed

• Coordinate efforts with HDR Bellevue office to maintain vehicles:

o Maintenance (repairs, oil changes, detailing)

o Organize collision instances with Omaha

o Licensing for all cars/Emission

• Develop and maintain a good working relationship with building property management company

• Maintain vended services agreements

• Frequent communication with direct supervisor and the office lead (dotted line) to maintain consistent processes and procedures

• All other duties as assigned

#LI-KJ1

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook

• Must be able to lift up to 20 pounds

• An attitude and commitment to being an active participant of our employee-owned culture is a must
• 3+ years’ experience in an admin assistant/receptionist capacity supporting an energetic office and experience in any of the following fields are helpful: architectural, engineering, consulting, or construction services
• Exceptional organizational skills are essential

Preferred Qualifications

• Associate degree preferred

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off, parental leave, paid holidays, 401(k) retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position is $20 - $28 hourly depending upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.)