Job details

Administrative Assitant

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration – to carry out a mission much bigger than ourselves.

Administrative Specialist III - Casual

The Aerospace Corporation is seeking an Administrative Specialist Casual employee to provide administrative support to the Systems Engineering Division’s Architecture and Design Subdivision, and our larger Engineering and Technology Group (ETG) located in Colorado Springs, CO. The selected candidate will work cross-organizationally in support of a variety of organizations and customers.

Job Description

What you’ll be doing

Engage heavily in regional office operations, including coordinating office space requests, contributing to Facilities projects (e.g., building moves, new building openings), and coordinating across company IT/Facilities/Security/Engineering operations.
Schedule meetings and manage conference room calendars. Coordinate and support meetings and events including obtaining visit requests and badges for visitors. Configure conference rooms and arrange necessary media in coordination with Facilities and Enterprise Information Services.
Order office supplies as needed.
Update organization Microsoft SharePoint site, and possibly Jira projects and Confluence spaces.
Use standard digital productivity software including Word, Excel, PowerPoint, Visio, and Adobe Acrobat.
Prepare and formats reports, memos, correspondence, and forms.
Prepare purchase requisitions following through to approval process and delivery of material.
Maintain personal and organizational electronic calendars.
Engage regularly with all levels of technical staff and management.
Assist employees with travel arrangements including transportation and hotel accommodations. Process travel expense reports in a timely manner.
Demonstrate behaviors that are consistent with the company's values of Dedication to Mission Success, Technical Excellence, Commitment to Our People, Objectivity and Integrity, and Innovation.

What you need to be successful

Minimum requirements:

High School Diploma or equivalent
Experience in Microsoft Office applications including Word, PowerPoint, and Excel
Highly driven to assist the organization(s) in achieving successful outcomes
Must work well in a team environment
Must be detail oriented
Must possess strong organizational skills
Ability to handle multiple priorities and projects at one time
Demonstrated flexibility and ability to adapt to changing organizational needs
Effective interpersonal skills to coordinate efforts and work with other internal and external organizations
Strong written and oral communication skills
Ability to represent the company favorably to customers and visitors
Ability to exercise sound judgment
Ability to obtain and maintain DoD Top Secret, and SCI clearances

How you can stand out

It would be impressive if you have one or more of these:

6 or more years of administrative support experience
Bachelor's Degree
Knowledge of corporate policies, practices, travel, and procurement
Experience using advanced Microsoft Excel features (e.g. pivot tables, formulas, conditional formatting, etc.)
Experience using virtual meeting tools such as Microsoft Teams, Zoom, and Skype
Experience managing Microsoft SharePoint sites
Experience using and maintaining Jira projects and Confluence spaces
Experience using project management software utilities such as Microsoft Project
Experience using dashboarding utilities such as Tableau
Experience with corporate software utilities (e.g., Concur, Workday)
Proclivity for and experience engaging in STEM, DEI, or other activities
Active DoD Top Secret and/or SCI clearance or current (<4 years old) Sole Source Background Investigation (SSBI)

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. The grade-based pay range for this job is listed below. Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills.

(Min - Mid - Max)

$56,243.00 - $73,195.00 - $90,147.00

Pay Basis: Hourly

Ways We Reward Our Employees

During your interview process, our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type. A few highlights include:

Comprehensive health care and wellness plans
Paid holidays, sick time, and vacation
Standard and alternate work schedules, including telework options
401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
Flexible spending accounts
Variable pay program for exceptional contributions
Relocation assistance
Professional growth and development programs to help advance your career
Education assistance programs
An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from diverse backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at

ieo.mailbox@aero.org

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By The Aerospace Corporation

In an era of dynamic change in space, Aerospace is addressing a generation of complex challenges. We operate the only federally funded research and development center (FFRDC) committed exclusively to the space enterprise. Our technical experts spa...

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FUNDING

Other

INDUSTRY

Aerospace & Defense

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in El Segundo, CA

DATE POSTED