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Administrative Coordinator (Auxiliary Services)

Position Information

Present Position Number

01340W

Role Code Title

Admin & Office Specialist III

Position Title

Administrative Coordinator (Auxiliary Services)

Unit Mission Statement

The Office of Auxiliary Services provides a variety of products and services that support and enhance campus life for students, faculty and staff, alumni, and guests of the College. The Office is committed to fostering an environment that promotes diversity, excellence, thoughtfulness, culture, and educational opportunities throughout the auxiliary enterprise at the College of William & Mary.

Position Summary

The Administrative Coordinator is responsible for providing financial, administrative, and facility support within Auxiliary Services. Examples of duties include but are not limited to:

Prepare and process financial documents such as invoices and vendor payments.
Run reports for gathering and verifying information related to contract compliance.
File paperwork, distribute mail, maintain inventory data, and respond to department inquiries.
Liaise with Facilities Management, Auxiliary Services staff, contractors, and outside vendors to help manage the facility work order process and coordinate maintenance for division buildings.

Required Qualifications

High school diploma or equivalent
Working knowledge related to one or more of the following areas: financial data, accounting, procurement, or similar.
Proficiency with Microsoft Office Suite 365 (MS Word, Excel, Outlook.)
Excellent customer service skills and demonstrated ability to communicate effectively both orally and in writing.
Demonstrated attention to detail and ability to work with numbers with a high degree of accuracy.

Preferred Qualifications

Post-high school education such as an associate or bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
Experience and/or training within Auxiliary Services or in Higher Education.
Knowledge of dining operations, equipment; facility, and operations.
Experience using a procurement system, work order system, and/or Banner Finance.
Experience working with meal plans, budgets, and contract management.
Experience evaluating data to determine inconsistencies or areas of improvement.

Advertised Pay Range

Up to $43,000, commensurate with experience.

Department

921000 Assoc VP Admin & Aux Services Office

Location

William & Mary

Is the position remote work eligible?

Not eligible

Remote Work Disclaimer

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Job Open Date

05/25/2023

Review Begin Date

06/09/2023

Job Close Date

Open Until Filled

Yes

Employment Category

Full Time Operational

FLSA

Non-Exempt

Position Term

12 Month - Restricted

Special Application Instructions

Conditions of Employment

This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
This is a restricted position, subject to the continued availability of funding.

EEO Statement

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Background Check Statement

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Benefits Summary Statement

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php

William & Mary Glassdoor Company Review

4.1

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Katherine A. Rowe

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By William & Mary

Not every Tom, Dick, and Harry gets into The College of William & Mary. The median SAT score for incoming freshmen is about 1,350 (out of 1600). The second-oldest college in the US (Harvard is the oldest), William & Mary is a public university (th...

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BENEFITS & PERKS

Vision Insurance

INDUSTRY

Colleges & Universities

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Williamsburg, VA

DATE POSTED