Job details

Administrative Office Assistant

Administrative Office Assistant

The George Mason University, Department of Atmospheric, Oceanic and Earth Sciences (AOES) is looking for an enthusiastic and energetic Administrative Office Assistant to provide clerical, purchasing and processing support to the Department Chair and faculty.

George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

A-JEDI Statement:

George Mason University College of Science (Mason Science) is committed to advancing access, justice, equity, diversity, and inclusion (A-JEDI) throughout our STEM community, including within our hiring and retention practices. At Mason Science, we value fostering an organizational culture that promotes belonging, respect, and civility. We believe that a diversity of opinions, cultures, and perspectives is what provides vibrancy, innovation and growth to an academic community. By prioritizing inclusive excellence in academics, teaching, research, and global engagement, we strive to attract a diverse pool of faculty and staff who exemplify the Mason Science mission and vision.

Responsibilities:

Administrative Support

Provide administrative support for the Department Chair;
Provide administrative support to faculty and students;
Manage equipment for AOES: conduct equipment inventory, receive new equipment, and surplus old equipment;
Serve as a point of contact for all office maintenance requests, including facilities work orders, telecommunications work orders, and desk/office space tracking; and
Key and electronic access authorizing agent for AOES students, post docs, adjuncts, faculty.

Fiscal

Ensure state and Mason regulations; procedures and time lines are followed when performing all tasks including purchasing; use Mason P-Card and eVA to purchase various items;
Assist with the processing of reimbursements and foundation vouchers;
Process direct expenditures such as travel, food and beverage, and check requests; and
Coordinate travel for external AOES visitors.

Required Qualifications:

High school diploma or GED;
Excellent professional presentation, communication, and customer service skills, good judgment, and the ability to provide an immediate response to requests and inquiries for a variety of university stakeholders;
Ability to work courteously and effectively with students and faculty;
Enthusiasm for working in higher education and a research-oriented environment;
Familiarity with, and significant experience using standard word processing, spreadsheets, databases, and Zoom; and
Ability to work under pressure; multitask, work well with others in a team environment; must have a professional demeanor.

Preferred Qualifications:

Associate’s Degree in any field or equivalent combination of education and experience;
Experience in higher education setting; and
Familiarity with state guidelines for placing and receiving orders, and processing reimbursements.

Special Instructions to Applicants

For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

For Full Consideration, Apply by:

By George Mason University

In the shadow of Washington, DC, and its monuments to another famous George, George Mason University teaches public policy and maybe a little politics to some 30,000 students annually. The school offers roughly 200 degree programs in areas such as...

17 jobs

FUNDING

Public

INDUSTRY

Colleges & Universities

TEAM SIZE

5001-10000

LOCATION

Hybrid, based in Fairfax, VA

DATE POSTED

July 20, 2023