Administrative Staff Assistant

Seattle Municipal Court's (SMC) mission is to provide a forum for individuals to resolve alleged violations of the law in a respectful, independent, and impartial manner. The Court is dedicated to advancing social justice issues by supporting personal, structural, and systemic change in our community, and building a diverse workforce. Candidates with the ability to effectively work with multicultural communities are encouraged to apply.

SMC is seeking qualified candidates for Temporary Administrative Staff Assistant to provide administrative support for Court Administration and members of the Executive Leadership Team. The Administrative Staff Assistant will execute their duties, tasks, and special project assignments. This role encompasses organizational and administrative functions. To be successful in this position, you must be passionate about customer service, eager to learn and solve problems under pressure, have high professional standards, and have excellent attention to detail. This role requires you to be a self-starter who can work independently and be a collaborative team player.

This assignment is anticipated for 12 months with possible extension.

YOU WILL BE MOST SUCCESSFUL IN THIS POSITION IF YOU:

• Have high professional standards and excellent attention to detail.
• Are committed to advancing equity, social justice, diversity, and inclusion goals.
• Can provide a high level of customer service and engagement for internal and external customers.
• Use excellent independent judgment and experience to make decisions in a sensitive, confidential, and political environment.
• Are a timely communicator and can thrive in a fast-paced team environment.

• Works in partnership with the Executive Assistant to support a variety of needs.
• Manages the overall administrative functions for the Executive Leadership Team, providing resource support for each service area to function effectively. Anticipates the needs of the team, using creative problem-solving and critical thinking under pressure.
• Supports members of an executive leadership team:
  • Maintain calendars, prepare correspondence, and create presentations.
  • Prioritize requests, ensuring time is spent efficiently and cost-effectively.
  • Manage sensitive and confidential information including routine data entry.
  • Use tact, integrity, and confidentiality in professional conversations.
  • Provide excellent customer service, timely and effectively communicating and collaborating with executives, elected officials, court staff, and external stakeholders.
• Drafts agendas, prepares materials, takes meeting minutes, and follows up on action items.
• Coordinates and directs a variety of office management functions.
• Assists with organizing employee events and department all-staff meetings.
• Demonstrates a commitment to advancing equity, social justice, diversity, and inclusion in conducting work.

Minimum Qualifications:

Experience: One (1) year of experience in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, as staff assistant, or in a closely related field, AND
bachelor's degree in business or public administration, another closely related field, OR two (2) additional years of relevant experience.

Additionally, you will be prepared to take on this role if you have following:

Experience:

• 
  Providing administrative support to high level management and administering overall office management functions.
• Building respectful and collaborative relationships with people at all levels of an organization

• Utilizing Microsoft Office Software (Word, Excel, Outlook, Teams) with intermediate to advanced proficiency.
• Exercising discretion, maintaining confidentiality, and interacting tactfully with a diverse group.

• Advancing equity, social justice, diversity, and inclusion in how you conduct your work.
• Learning new systems and supporting transformational change.

• Manage calendars, including coordinating project deadlines and meetings for upper management.
• Exercise project management skills.
• Handle sensitive and confidential information.
• Use creative problem-solving and critical thinking under pressure.
• Be an exceptional professional communicator, using tact, integrity, and collegiality.

Work Schedule:
The normal work week is Monday through Friday, 8:00 AM to 5:00 PM.
This position offers the flexibility of a hybrid work schedule.
Alternative schedules may be considered and will be based on operational needs.

Work Location:
Onsite work will take place at Seattle Municipal Court, 600 5th Ave.

Pay The full hourly pay range for this position is $35.05 to $40.86 per hour.

Why work at the City of Seattle
The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our views and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans

Hiring Process

Qualified candidates must submit the following to be considered:

• 
  Completed NEOGOV online application and supplemental questions.
• PDF of your cover letter. PLEASE TELL US WHY YOU WANT THIS JOB AND WHY YOU WANT TO WORK FOR THE SEATTLE MUNICIPAL COURT.
• PDF of your resume.

• Update your application to make sure the employment dates on your application match the employment dates on your resume.
• Give us the details of the responsibilities and tasks you performed in your current and previous position. The more detail you provide, the better we can understand how your qualifications align with the needs of our opening.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.