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Administrative Support Specialist II

Position Details

Position Information

Requisition Number

S2884P

Home Org Name

Office of ProfandCareer Development

Division Name

College of Business

Position Title

Administrative Support Specialist II

Job Class Code

DB03B

Appointment Status

Full-time

Part-time FTE

Limited Term

Limited Term Length

Job Summary

The Office of Professional & Career Development in the Harbert College of Business at Auburn University seeks an Administrative Support Specialist. This position provides varied and high level administrative and technical support.

About Auburn: Auburn was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-for-auburn.

It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

Essential functions of this position include:

Provides administrative support for the management team in the OPCD, including the Executive Director for Career and Employer Initiatives.
Advises management and staff on processes, procedures, and policies.
Manages a large professional office suite, including managing a large team of student workers, greeting employers and visitors, managing utilization of office resources and spaces, and assisting with events held in the OPCD suite.
Participates in planning and coordinating events such as employer events, career fairs, and co-curricular programming.
Performs a variety of course scheduling and student registration tasks related to courses offered by the OPCD.
Performs a variety of administrative and clerical duties such as processing purchases and reimbursements, managing human resources, processing payroll documentation, managing documentation for completeness and accuracy, verifying compliance with policy and procedures and resolving related issues, managing and compiling data for managerial decision-making, using and leveraging various university and career software systems, acting as point of contact for vendors and outside agencies, etc.
Acts a liaison with other departments, employers, students, alumni, and guests on behalf of the Executive Director of the OPCD.

Minimum Qualifications

Minimum Qualifications

Education and Experience:
High school diploma or equivalent and six (6) years experience in administrative support services.

Substitutions allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Proficiency in the Microsoft Office platform, particularly Excel.
Adept at learning and using organizational software platforms.

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

A college degree from an accredited institution.
Strong interpersonal skills and customer service orientation.

Posting Detail Information

Salary Range

$36,200 - $54,300

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

List any hazardous conditions or physical demands required by this position

Posting Date

07/12/2023

Closing Date

07/31/2023

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

By Auburn University

Most of us bleed red, but students and alumni of this university bleed auburn. One of the largest schools in the South, Auburn University has an enrollment of roughly 24,600 students and offers bachelor's, master's, and doctoral degrees in more th...

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FUNDING

Public

INDUSTRY

Colleges & Universities

TEAM SIZE

5001-10000

LOCATION

Hybrid, based in Auburn University, AL

DATE POSTED