Document Control Coordinator (Al Ain) - إماراتيين (خلاصة القيد)

At AECOM we believe that infrastructure creates opportunity for everyone. Our 45,000+ professionals around the world partner with clients to solve the world’s most complex challenges and build legacies for generations to come. From transportation, water and energy, to buildings and national governments, AECOM is the world’s premier infrastructure firm. Whether you are an engineer, planner, scientist or surveyor, we are looking for people who share our purpose and are passionate about improving the communities in which we operate.

Join AECOM's dynamic team as a Document Controller, where you will play a pivotal role in ensuring the seamless management of technical documents, specifications, and drawings. Responsible for maintaining accurate records, issuing documents, and contributing to monthly progress reports, you will be a key player in our commitment to excellence. Collaborate with project teams, support knowledge management initiatives, and actively identify opportunities for improvement. If you're detail-oriented, possess strong organizational skills, and thrive in a collaborative environment, this is a fantastic opportunity to contribute to the success of AECOM projects.

1. Document Management:
   • Maintain, track and file all technical documents, including specifications, drawings, vendor drawings, calculation sheets, field revision instructions, engineering revisions instructions, and shop drawings.
   • Issue correspondences and documents as per the project requirements
2. Reporting:
   • Prepare reports, including Registers/logs of Critical/Non-Critical Documents, Drawings, Shop Drawings, RFI, NCR, CAR (Corrective Action Request), etc., for submission in monthly progress reports to the Client.
   • Generate and maintain the Master Document Register.
3. Record Keeping and Compliance:
   • Maintain periodical records and registers as required by various regulations.
   • Manage the registration/renewal of various licenses.
4. Correspondence and Communication:
   • Handle and maintain all types of incoming and outgoing correspondences and transmittals.
   • Control and ensure that information is distributed based on established protocols and Project Communication Management
   • Coordinate and manage meetings, workshops, and other engagement functions required by the Project / Business Line.
5. Administrative Tasks:
   • Prepare daily, weekly, and monthly reports for maintaining regular records.
   • Digitize and make copies of drawings and documents based on business needs. 
   • Assure that all completed documents have been signed-off by the appropriate personnel.
   • Distribute copies of documents to the appropriate personnel.
   • Coordinate with Project Managers, Business Line Leaders and other Stakeholders on the proper methods of protection for project records, making recommendations on media, rotation, procedures, etc.

• Bachelor's degree or Diploma also accepted in a relevant field or equivalent work experience.
• The role be based at the project site office.
• Proven experience as a Document Controller or in a similar role.
• Knowledge of document management systems, SharePoint, and ACONEX.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Familiarity with corporate standards and quality assurance procedures
• As part of AECOM’s commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role.

All your information will be kept confidential according to EEO guidelines.

Learn more about our Early Careers Middle East Program here: 

https://aecom.com/careers/graduate-and-early-careers/middle-east/

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.