Executive Assistant I

The Executive Assistant I at Affirm plays a crucial role in supporting the Senior Vice President of Operations by managing complex calendars, coordinating travel, preparing for meetings, and ensuring smooth event organization. With a proactive approach, you will anticipate needs and work closely with leadership to facilitate various operational tasks.

To be considered for the Executive Assistant I role at Affirm, candidates should have 5-8 years of relevant experience in an executive assistant role, excellent organizational skills, and proficiency with Google Suite, Slack, and Zoom. Experience in a fast-paced environment and the ability to work independently and collaboratively is essential.

As a remote-first company, Affirm offers the Executive Assistant I position with the flexibility to work from anywhere within the U.S. While most tasks can be performed remotely, occasional office-based work may be required depending on the nature of the role and specific tasks that arise.

The pay range for the Executive Assistant I position at Affirm varies by location. For employees based in states like CA, WA, NY, NJ, CT, the annual base pay ranges from $130,000 to $170,000. For all other U.S. states, it ranges from $115,000 to $155,000, along with comprehensive benefits.

Yes! At Affirm, the role of Executive Assistant I offers numerous opportunities for career growth and development. You’ll have the chance to broaden your skill set, work closely with senior leadership, and take on more responsibilities within the organization.

Affirm provides a competitive benefits package for Executive Assistant I employees, including 100% subsidized medical coverage, dental and vision plans, flexible spending wallets for health, wellness, and tech spending, generous paid time off, and an employee stock purchase plan.

The work culture at Affirm for Executive Assistants is collaborative and supportive, with a focus on transparency and teamwork. You’ll find an environment that celebrates initiative and values your contributions as you help drive the operational success of the company.

When managing an executive's calendar, it's essential to maintain a comprehensive understanding of both the individual’s priorities and the organization's broader objectives. I focus on scheduling meetings that align with strategic goals, adjust quickly for conflicts, and always keep an eye on upcoming commitments to ensure nothing falls through the cracks.

In a fast-paced environment, prioritization is key. I assess task urgency and importance, considering deadlines and business impact. By creating a clear action plan, I can manage competing priorities effectively and maintain open communication with team members about timelines and expectations.

Effective communication starts with understanding an executive’s preferences and style. I utilize various tools such as Slack and email for updates while being concise and respectful of their time. Regular check-ins also help in keeping the lines of communication open and in sync with ongoing projects.

I am proficient in several tools crucial for remote work, including Google Suite for document management, Slack for team communication, and Zoom for virtual meetings. Familiarity with platforms like Navan for travel can be advantageous as well.

Maintaining confidentiality is paramount in an executive support role. I follow strict protocols to protect sensitive data, ensuring that information is only shared with authorized personnel and stored securely, whether in physical or digital forms.

For successful event planning, I start with clear objectives and a well-defined budget. I collaborate with stakeholders for input, manage logistics meticulously, and track progress against timelines. After the event, I gather feedback to inform future planning.

In unexpected situations, I stay calm and assess the problem from all angles. I prioritize gathering all relevant information before brainstorming practical solutions. By remaining flexible and solutions-oriented, I can implement changes quickly to keep operations running smoothly.

When managing travel, I ensure to book flights, hotel accommodations, and transportation, keeping in mind cost-effectiveness and convenience. I also create detailed itineraries for executives that include all necessary information, and I'm prepared to make adjustments whenever required.

I take detailed notes during meetings to capture action items, noting who is responsible and deadlines. After the meeting, I follow up with participants to ensure accountability and progress and use task management tools to track these items efficiently.

I have extensive experience in preparing materials for meetings, which includes creating agendas, collating pre-read documents, and ensuring all appropriate attendees have access to necessary information. I pay attention to detail to ensure everything is ready ahead of time.