Executive Administrative Assistant - (Marketing and Sales)

The Executive Administrative Assistant will play a crucial role in supporting the VP's daily tasks, managing communication, and facilitating sales and marketing operations. You'll have the opportunity to utilize tools like HubSpot and Google Suite, making your work dynamic and impactful.

To be considered for the Executive Administrative Assistant role, you should have proven experience in similar positions, particularly in Sales or Marketing Ops environments. Proficiency in HubSpot, Canva, and Google Suite is also essential.

Absolutely! This position offers the flexibility to work remotely, allowing you to manage your tasks from a location that suits you best while contributing to a collaborative community.

In your role, you will use HubSpot to create and manage marketing sequences, build workflows, and analyze contact data, ensuring that sales operations are running efficiently and effectively.

Yes, strong design skills in Canva are highly valued in this position as you will be responsible for creating visually appealing presentations, proposals, and marketing materials.

Candidates should be able to type at a minimum speed of 79 words per minute with high accuracy and maintain a reliable internet connection with a minimum speed of 50 Mbps to ensure uninterrupted workflow.

The company culture is supportive and entrepreneurial, emphasizing autonomy and collaboration. You will be encouraged to take initiative and actively contribute to the team’s success.

Prioritizing tasks is crucial in supporting an executive effectively. I focus on understanding the urgency and importance of each task, maintain open communication with the executive to align priorities, and use task management tools to keep everything organized.

I have managed executive inboxes by implementing organization systems, regularly checking for priority emails, and categorizing messages to ensure that urgent matters are addressed promptly while maintaining a clean inbox.

To ensure effective communication, I tailor my messaging based on the recipient, maintain professionalism, and utilize templates for consistency. I also follow up when needed to keep projects on track.

I am proficient in HubSpot and frequently use features such as creating marketing sequences, building workflows, and analyzing contact data to streamline sales processes.

I have extensive experience using Google Docs for document creation, Google Sheets for data tracking, and Google Slides for presentations, ensuring that all documents are well-organized and visually appealing.

I start by understanding the brand guidelines and objectives and then use Canva’s tools to create engaging designs that align with marketing strategies, ensuring a professional and cohesive look.

I thrive under pressure and handle tight deadlines by maintaining organization, breaking tasks into manageable parts, and communicating effectively with my team to ensure we meet our goals.

I ensure accuracy by double-checking all my work, using tools to help catch errors, and setting aside time for quality assurance before finalizing documents or communications.

I focus on active listening, professional communication, and being responsive to customer inquiries. By anticipating their needs and addressing any concerns, I create a positive and lasting impression.

I am passionate about contributing to sales and marketing operations and enjoy supporting executives in achieving their goals. This role offers me the perfect opportunity to leverage my skills and make a tangible impact.