Job details

Executive Assistant / Chief of Staff (LatAm)

Job Title: Executive Assistant
Type: Full-Time, Remote
Working Hours: Mondays - Fridays, 9:00 am - 5:00 pm PST
Compensation: $2,000-$2,500 per month

About the Company:
We deliver comprehensive, adaptable, and AI-driven energy storage solutions designed to optimize system performance and enhance sustainability across energy infrastructures. Our technology provides universal compatibility between legacy and future energy systems, allowing for seamless integration and improved efficiency.

Job Summary:
We are seeking a highly skilled and detail-oriented Executive Assistant to support our CEO. In this role, you will manage the executive’s day-to-day tasks, assist in key business initiatives, and play a critical part in the company’s success by ensuring the smooth coordination of projects, communications, and operations. This is an exciting opportunity for someone who is passionate about the energy industry and thrives in a fast-paced environment.

Key Responsibilities:

Administrative Support: Manage the CEO’s calendar, including scheduling meetings, calls, and internal/external appointments. Coordinate travel arrangements and keep records organized and up-to-date.
Project Management: Help track and manage timelines for ongoing projects. Provide regular updates to the CEO and ensure key deliverables are met on time.
Content & Communication: Draft and proofread communications, presentations, reports, and other materials. Maintain the company's CRM and manage external correspondence.
Document Management: Prepare, organize, and maintain confidential documents, reports, and presentations for internal and external use.
Research & Analysis: Conduct market research, gather competitive insights, and provide data-driven recommendations to support strategic decision-making.
Event Coordination: Assist in organizing company events, meetings, and conferences. Manage logistics, communications, and follow-ups for both virtual and in-person events.
Ad Hoc Tasks: Handle miscellaneous tasks as required, including personal assistance to the CEO on occasion, to ensure the smooth operation of the company.

Key Qualifications:

Experience: Minimum 3-5 years of experience as an administrative or executive assistant.
Skills: Strong written and verbal communication skills, with excellent attention to detail. Proficient in Microsoft Office Suite, Google Workspace, and project management tools.
Travel Required: Ability to get a visa and travel with the CEO on occasion is required.
Tech-Savvy: Comfortable with various software platforms and tools. Familiarity with CRM systems, scheduling software, and online marketing tools is preferred.
Interpersonal Skills: Strong emotional intelligence and professionalism, with a customer-centric approach to communication. Ability to manage multiple priorities and stakeholders effectively.
Self-Starter: Proactive, organized, and able to work independently in a fast-paced environment, anticipating the CEO’s needs.
Industry Knowledge: Knowledge or experience in the Energy industry is a plus but not required.

Average salary estimate

$27000 / YEARLY (est.)

min

max

$24000K

$30000K

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What You Should Know About Executive Assistant / Chief of Staff (LatAm), Agent

We are thrilled to announce an exciting opportunity for an Executive Assistant / Chief of Staff (LatAm) at our innovative company specializing in AI-driven energy storage solutions. This is a full-time remote position where you will be working alongside our dynamic CEO. Your role will be crucial in managing their daily tasks while providing pivotal support in our key business initiatives. You will coordinate meetings, schedule calls, arrange travel, and handle project timelines, ensuring everything runs smoothly. Your excellent written and verbal communication skills will shine as you draft and proofread various communications, reports, and presentations. Moreover, you will be integral in carrying out market research and assisting in organizing events and conferences. If you have a flair for multitasking and a can-do attitude, you'll fit right in! With a degree in administration or experience ranging from 3 to 5 years as an executive assistant, familiarity with project management tools, and excellent attention to detail, you'll thrive in our fast-paced, energizing environment. Join us in optimizing energy infrastructures and making a positive impact on sustainability. You'll have the flexibility to work from anywhere, with compensation ranging from $2,000 to $2,500 per month. Embrace this opportunity and contribute to our mission! We can't wait to meet you!

Frequently Asked Questions (FAQs) for Executive Assistant / Chief of Staff (LatAm) Role at Agent

What does the role of Executive Assistant / Chief of Staff (LatAm) at your company entail?

The Executive Assistant / Chief of Staff (LatAm) plays a vital role in supporting the CEO by managing their daily schedule, coordinating travel, and overseeing various projects. You'll assist in communication efforts, document management, as well as event coordination, all while ensuring the smooth operations of our innovative energy-focused company.