Sales Administration Specialist

About Us

Alembic applies cutting-edge algorithms and composite AI solutions to provide a new approach for marketing data analytics. Unlike tools that only provide correlation, only Alembic provides true causation, giving organizations across sector and industry the ability to quantify the value of every marketing activity and maximize future marketing investments. We’re backed by leading tech luminaries and innovators including WndrCo, founded by DreamWorks founder Jeffrey Katzenberg, Jensen Huang, Joe Montana, and many more.

About the Role - Sales Administration Specialist

We're seeking a highly skilled and organized individual to join our Sales & Marketing team. As a critical member of our team, you'll play a vital role in driving our sales success by providing top-notch administrative support, ensuring seamless communication, and maintaining our sales data and pipelines with precision. 

This role helps power the success of our team and the growth of the whole company. 

What you’ll do: 

• Support the entire Sales & Marketing team through meticulous administration, proactive follow-up, and top notch calendar management. 

• Help us run smoothly, execute efficiently, and ensure we stay on track across all stages of the sales process. 

• Work with many of the most innovative and impactful businesses on the planet who partner with us to improve their marketing results. 

Details:

• Manage and organize sales data, opportunities, and pipelines within our CRM process. 

• Schedule, book, and plan meetings for the full sales executive team.

• Collaborate with our marketers to ensure processes are current and up-to-date.

• Monitor and schedule meetings for the sales team and company executives.

• Create and disseminate pre-call briefings.

• Attend meetings, take detailed notes, and maintain organized records.

• Manage data entry for all sales-related activities (Salesforce, Asana, & Excel).

• Monitor client communications, delegate and send follow-ups.

• Review leads and sales stages to produce weekly, monthly, and quarterly reports.

• Track and assign tasks and reminders for the Sales Team.

• Maintain efficient communication between team members and all departments.

Growth opportunities: 

• Champion Sales Enablement: Own followup and project management for comprehensive sales tools and resources. 

• Sales Enablement Organization: Ensure all sales-related data and materials are up-to-date and readily accessible.

What will help you succeed: 

• A drive to support the sales team and contribute to achieving ambitious sales goals.

• Demonstrated exceptional organizational skills, a keen eye for detail, and the ability to manage multiple tasks simultaneously.

• Communication skill. Specifically, you’ll need strong written and verbal communication skills, ensuring clear and concise information flow within the team and with clients.

• Team-first, collaborative spirit who fosters a positive, productive, and even fun work environment.

Why you might be excited about Alembic:

• You want to build something that is both technologically challenging and solves a real customer need. You want a role with major upside that tackles a massive market opportunity.

• You are a serial startup builder or want to earn growth stage experience before becoming a founder yourself. We have assembled a super team of leaders who have deep experience building and selling B2B marketing solutions that work.

• You want to work where you can take a big swing at building something big while maximizing your personal growth.

Why you might not be excited:

• If you only want to tell people <what to build> instead of building and coding alongside them — and on your own — then we’re not the environment for you.

• You prefer company practices with 100% built out process for every little detail.

• You prefer static over dynamic. Projects, priorities, and roles will adapt to your skill set and your goals. Though we have real paying customers, and a playbook for growth, we proudly remain an early stage startup.

At Alembic diversity, equity, and inclusion are the core of who we are.

Our commitment to these values is unwavering, across all of our work around the world. They are central to our mission and to our impact. We know that having varied perspectives helps generate better ideas to solve the complex problems of a changing and increasingly diverse world. Further, Alembic believes that diversity and inclusion are an advantage to our business and our team. This commitment informs all our decisions, solutions, and customer interactions.

We’d love to share more with you. If you want to learn more about Alembic or this role, please let us know of your interest on this page. Thank you.