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Onboarding Specialist - job 1 of 2

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Overview

Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!

Job Description

Allied Universal® is hiring an Onboarding Specialist in South Portland, ME. The Onboarding Specialist will be the primary proctor of the New Employee Orientation (NEO), the first introduction to the new hire at Allied Universal. The role is designed to set the tone for the security professional experience. It is also the first phase of the Security Professional Onboarding and Development program

RESPONSIBILITIES:

Prepare for New Employee Orientation (NEO) daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests
Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
Complete employer section of Form I-9 documents
Update iCIMS – ensure all required iForms are complete
Advance new hire in WinTeam (WT)

Update required fields in WT
Enter compliance codes
Enter direct deposit

Ensure orientation is completed by new hire (3 lessons and final exam)
Enter rehires into WT; update employee information in WT

QUALIFICATIONS:

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

PREFERRED QUALIFICATIONS:

College degree in business, human resources, or related field of study
Human resources and/or recruiting experience
Experience using iCIMS or other Applicant Tracking System
Experience using WinTeam or other Human Resources Information System
Experience using DOMO or other business intelligence tool

BENEFITS:

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.

Requisition ID

2025-1361913

Allied Universal Glassdoor Company Review

3.1

Allied Universal DE&I Review

3.0

CEO of Allied Universal

Steve Jones

Approve of CEO

Average salary estimate

$50000 / YEARLY (est.)

min

max

$40000K

$60000K

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What You Should Know About Onboarding Specialist, Allied Universal

Welcome to Allied Universal®! We're excited to announce an opening for an Onboarding Specialist in South Portland, ME. In this role, you’ll be the face of our New Employee Orientation (NEO), crafting the first impression that begins a new hire's journey with us. Your mission is to ensure each new security professional feels welcomed and well-prepared as they step into their new role. You will manage the logistics of the NEO, from setting up classrooms with necessary materials to proctoring the orientation and verifying essential documents. With your strong organizational skills, you'll navigate the procedures of onboarding, including using our Applicant Tracking System (ATS) and updating employee records. Your ability to foster engaging interactions and multitask effectively will shine in this busy yet rewarding environment. If you have prior administrative experience, are proficient in Microsoft Office, and possess a knack for coordinating diverse personalities, you might just be the perfect fit. At Allied Universal®, we value our employees and offer a range of benefits, including medical, dental, and vision coverage, as well as a 401(k) plan. Join our inclusive community, where your contributions make a real impact on both our teams and the customers we serve.

Frequently Asked Questions (FAQs) for Onboarding Specialist Role at Allied Universal

What are the main responsibilities of the Onboarding Specialist at Allied Universal®?

The Onboarding Specialist at Allied Universal® is key in conducting the New Employee Orientation. Responsibilities include preparing orientation materials, proctoring NEO, verifying documentation, and managing onboarding processes through our ATS. You will ensure new hires are welcomed effectively and that all necessary onboarding documentation is completed accurately.