Executive Assistant, Pricing, Promotions & Visual Innovation

About Us: Smith is a dynamic and innovative company specializing in Food & Beverages. We pride ourselves on fostering a collaborative and forward-thinking environment. Our team is dedicated to excellence, and we are seeking a highly organized and proactive Executive Assistant to support our executive team and ensure smooth operations within our organization. Position Overview: The Executive Assistant will provide high-level administrative support to the executive team, including the CEO and other senior leaders. This role requires a detail-oriented individual who is capable of managing multiple priorities, maintaining confidentiality, and handling a variety of tasks with professionalism and efficiency.Key Responsibilities:• Administrative Support:• Manage executive schedules, including coordinating meetings, appointments, and travel arrangements.• Prepare and edit correspondence, reports, presentations, and other documents.• Handle incoming and outgoing communications, including phone calls, emails, and mail.• Meeting Coordination:• Organize and coordinate executive meetings, including agenda preparation, logistics, and follow-up.• Take and distribute minutes for meetings as required.• Project Management:• Assist with the planning and execution of special projects and initiatives.• Track and manage project deadlines, deliverables, and progress.• Travel and Logistics:• Arrange complex travel itineraries and accommodations for the executive team.• Prepare travel documents and ensure all travel plans are in order.• Office Management:• Maintain office supplies inventory and handle procurement as needed.• Coordinate with other departments and external partners to ensure seamless operations.• Confidentiality and Discretion:• Handle sensitive information with the utmost confidentiality and professionalism.• Exercise discretion in managing executive-level communications and documentation.Qualifications:• Experience: Minimum of 5 years of experience as an executive assistant or in a similar administrative role.• Skills:• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.• Excellent organizational and time-management skills.• Strong written and verbal communication abilities.• Ability to multitask and prioritize tasks effectively in a fast-paced environment.• High level of professionalism, integrity, and discretion.Why Join Us?• Impactful Work: Be a key player in supporting our executive team and contribute to the company s success.• Collaborative Culture: Work in an environment that values teamwork, innovation, and professional growth.• Competitive Compensation: Receive a competitive salary and benefits package.• Career Growth: Opportunities for professional development and career advancement.Smith is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Location: Asbury Park, NJ