Assistant Director, Financial Operations

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University Department: Kogod School of Business Time Type: Full time Work Modality: Hybrid 02 (On Campus 2 days/Week) Union: Excluded Job Description: Summary: The Assistant Director Financial Operations is responsible for performing budget management, developing integrated revenue/expense analyses, projections and reports for the Kogod School of Business IRC’s/Centers, restricted accounts, externally funded projects and the online programs. This position oversees the day to day financial activity of these accounts and performs financial forecasting for existing and proposed special programs making recommendations to the Assistant Dean for Finance and Operations. The position creates and analyzes monthly, quarterly and annual reports. The incumbent tracks revenue and expenditures in the KSB scholarship, restricted accounts and the online programs. Organizational Characteristics: This position reports directly to the Assistant Dean for Finance & Operations and works closely with the KSB staff unit leads, Chairs, Program Directors and administrators of KSB’s IRC’s, the Budget Office, Human Resources and Payroll as well as other academic and non-academic offices across campus. Reporting directly to this position are two Budget Specialists. Essential Functions: Financial Management of Operational and Restricted Centers/Programs, IRC and Externally funded projects/grants: Oversee all aspects of the budget for KSB’s Operational and Restricted Centers, IRC programs and externally funded projects/grants. Forecasts, monitors and tracks revenue and expenditures. Under direction of the Assistant Dean for Finance & Operations, prepares budgets and budget forecasts for KSB Operational and Restricted Centers/Programs and externally funded projects/grants. Provides financial analysis to faculty, Program Directors, Program Staff and Assistant Dean for Finance & Operation. Responsible for the day to day financial management of KSB’s Operational and Restricted Centers, IRC programs and externally funded projects/grants ensuring compliance with AU procurement, contract and human resource policies. Assists the Assistant Dean for Finance & Operations with fiscal year end closing related matters and preparation of the KSB’s biennial budget submission. Provides preliminary projections for the School’s operating budget and assists the Assistant Dean in the tracking and monitoring of revenue and expenses in the KSB operational budget. Prepares financial status reports for Program Directors, research faculty, OSARA, AU Budget Office and the Assistant Dean for Finance and Operations on KSB’s externally funded projects/grants. Financial Management of KSB online programs: Oversee and monitors revenue and expenses for in-house online programs . Oversee the payment/stipend actions for all adjunct and FT faculty teaching for the in-house AU online programsFormulate revenue and expense projections for any new online in house programs and assist with proposals. Financial Management of KSB Scholarship & Restricted Account: Responsible for the day to day financial management of the KSB Restricted and Scholarship accounts including the online program scholarships. Oversee revenue and expenditures in Scholarship and Restricted Accounts. Works with Office of Development, KSB Graduate Admissions and the online program Director to track all KSB Scholarship awards. Provides financial reports to Development, KSB Admissions, Graduate programs and Assistant Dean for Finance & Operations as required. Supervision: Hire, train, onboard and manage direct reporting Budget Specialists. This includes coaching, providing feedback, managing performance and providing opportunities for professional development. HR Liaison: Support the Assistant Dean to ensure the effective management of personnel within KSB. Work with Assistant Dean on key aspects of the employment lifecycle, including recruitment, employment, evaluation, and salary administration for KSB staff. and Submits e-actions to hire, terminate or implement wage changes for full and part time staff. Position Type/Expected Hours of Work: Full-Time. This position has a Hybrid Work Modality. Salary Range: Annual Salary Range is $70,000 to $80,000, commensurate with experience. Required Education and Experience: BA degree in business or relevant field, with at least 5 years of fiscal and administrative experience including accounting and/or budgeting experience required. Must have excellent computer skills including Excel. Excellent verbal, written and interpersonal skills are required. Ability to manage several projects simultaneously. Preferred Education and Experience: Master’s degree preferred. Knowledge of BI and Workday a plus. Benefits AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options. Other Details Hiring offers for this position are contingent on successful completion of a background check. Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university. Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. American University is an E-Verify employer. Current American University Employees American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email theworkline@american.edu. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities. American University is a student centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.