Accounts Payable Assistant

As an Accounts Payable Assistant at AnyVan, your primary responsibilities include managing all Accounts Payable processes, reviewing and processing supplier invoices and credit notes, and ensuring their accurate entry into our accounting system. You'll also be handling payment runs for suppliers weekly and transport providers daily, resolving payment-related issues, and maintaining updated vendor information. Your role will require monthly reviews of the accounts payable ledger, assisting in the annual audit, and identifying process inefficiencies.

To qualify for the Accounts Payable Assistant position at AnyVan, you should have at least 3 years of successful experience in an accounts payable role, ideally within a fast-paced consumer-focused business. A strong understanding of accounting principles, including accruals and prepayments, is essential. Additionally, excellent attention to detail, organizational skills, and the ability to manage competing priorities and deadlines are crucial for this role.

AnyVan is dedicated to fostering employee growth and development. As an Accounts Payable Assistant, you'll have the opportunity to learn from experienced financial professionals within the team and expand your knowledge in finance. We encourage continuous learning and offer skills booster sessions, enabling you to build on your existing skills and prepare for future career advancement.

At AnyVan, we pride ourselves on maintaining a vibrant and inclusive company culture where fun meets productivity. Our team values collaboration and teamwork, ensuring every voice is heard. Regular social activities, Thursday and Friday drinks, and quarterly performance awards contribute to a positive work environment. We believe in celebrating successes together, making it an exciting place to contribute as an Accounts Payable Assistant!

As an Accounts Payable Assistant at AnyVan, you can expect a competitive salary that reflects your value and various benefits, including 20 days of vacation plus public holidays, medical aid contributions, a pension fund with employee contributions, and transport arrangements for evening commutes. Enjoy extra perks like an in-house barista, free fruit, and numerous social events. We strive to keep our employees happy and motivated!

In your response, highlight your previous roles in accounts payable. Discuss specific tasks you've managed, such as processing invoices, handling payment runs, and resolving payment discrepancies. Be sure to mention any specific software you have used, and how your attention to detail helped you maintain accurate financial records.

Share your strategies for prioritizing tasks, such as using organizational tools or techniques. Provide examples of situations where you successfully managed multiple deadlines and how you maintained quality in your work, focusing on your ability to remain calm and efficient under pressure.

Think of a specific instance where you found a flaw in the accounts payable process, detailing what the issue was and the steps you took to resolve it. Emphasize your proactive approach in suggesting improvements and the positive outcome that followed.

Explain the concepts of accruals and prepayments, ensuring to relate them to the accounts payable function. Discuss how they affect cash flow and financial reporting, and highlight your practical experience with managing these entries if relevant.

Discuss your methods for ensuring accuracy, such as double-checking invoices against purchase orders, using accounting software to detect discrepancies, and understanding the importance of compliance with company policies. Your focus should be on your attention to detail.

Provide a specific example of a payment issue, outline the challenge it presented, and detail the steps you took to resolve it. Focus on your problem-solving skills and how communication played a role in resolving the matter effectively.

Be specific about the tools and software you have experience with, such as ERP systems or specific accounting software like SAP or QuickBooks. Detail how you utilized these tools to streamline processes and maintain accurate records.

Discuss the importance of strong vendor relationships and how you foster them through open communication, timely payments, and responsiveness to inquiries. Providing examples of how you've built rapport can enhance your response.

Talk about your approach to managing workload during busy times, such as planning ahead, creating an organized tracking system, and potentially delegating tasks to achieve accuracy while meeting deadlines.

Share your passion for finance and the aspects of accounts payable that excite you. Discuss any specific goals for professional development and how you're eager to learn from your colleagues and take on new challenges to advance your career.