Office Coordinator

We are seeking a highly motivated and organized Bilingual Office Coordinator to join our team. The ideal candidate will be responsible for a variety of administrative tasks, including office management, customer service, and financial support.Key ResponsibilitiesManage day-to-day office operations, including scheduling appointments, maintaining office supplies, and handling incoming and outgoing mailProvide excellent customer service to both internal and external clients, addressing their inquiries and resolving any issues promptlyMaintain accurate financial records using QuickBooks, including processing invoices, reconciling accounts, and preparing reportsAssist with payroll processing, as neededCoordinate travel arrangements and meeting logistics for team membersTranslate documents and communicate effectively with Spanish-speaking clients and colleaguesQualificationsFluency in both English and Spanish (written and spoken)Proven experience in office administration or a related fieldProficiency in QuickBooksStrong organizational and time management skillsExcellent communication and interpersonal skillsAbility to work independently and as part of a teamDetail-oriented with a high degree of accuracyEEO/AA Employer/Vet/DisabledThe Know Your Rights poster is available here:https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdfThe pay transparency policy is available here:https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdfFor temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf