Assistant to the Executive - (Onsite)

Provide professional, executive level administrative support for an Institute executive, typically at the Associate Vice President organizational level. Provide office related services required by the executive including coordination of correspondence, report preparation, meeting and event arrangements, file/records maintenance, and fostering positive relationships with key external stakeholders, and executives and staff within other campus units. This position will interact on a consistent basis with: callers and visitors to the executive's office, counterparts in other offices, unit management and staff. This position typically will advise and counsel: unit administrative staff. This position will supervise: May supervise lower level administrative staff.

Job Duty 1 -
Serve as primary contact with the campus and external community on the executive's behalf. Prioritize appointments and other requests for meetings/visits with the executive. Coordinate the executive's calendar, meetings and event arrangements.

Job Duty 2 -
Prepare correspondence and reports which may include origination of first drafts of presentations, content for newsletters and websites, and conducting related analyses and research. Research and develop materials in preparation for visits, conferences, meetings, etc.

Job Duty 3 -
Coordinate travel arrangements for the executive including processing of travel authorizations. May include international travel and/or travel arrangements for visitors.

Job Duty 4 -
Coordinate the signature and redistribution of documents as needed. Re-assign and forward documents as appropriate. Maintain executive's office filing system and organization of pertinent and confidential documents.

Job Duty 5 -
Responsible for event planning and coordination for the office.

Job Duty 6 -
May oversee monitoring of budget and purchasing activity. May coordinate payroll and HR related functions (time-keeping, PSFs, paperwork, processing, etc.) .

Job Duty 7 -
Review and resolve complex administrative related questions and issues; recommend new or revised administrative procedures. Provide advice and guidance to others in unit administrative support group.

Job Duty 8 -
Provide project coordination and support for special initiatives of the office.

Job Duty 9 -
Perform other duties as assigned

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Required Experience
Six to eight years of job related experience

Additional Preferred Qualifications
Application of required skills within a university environment is preferred

Please attached 3 references and resume.

SKILLS
This job requires advanced knowledge of administration at the executive level. This includes skills in scheduling, event planning, development and coordination of complex itineraries, customer service, communications, and effective interpersonal relationship building and maintenance. Must be familiar with executive protocol and requirements. Use of office and specialized computer applications is required.

Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening

Job Grade: A7

Pay Range $22.12 - $30.09

Location: Atlanta, GA