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Front Desk Administrative Receptionist

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.Job DescriptionFull time Front Desk Administrative Receptionist role at the Regency at Dominion Valleyin Haymarket, VA.Work hours: 8:30am - 5pm, M-F.Daily tasks:• Clubhouse Front Desk Administrative Receptionist.• Meet and greet homeowners, residents, guests, vendors and contractors.• Manage a multi-line phone system.• Research and respond to inquiries.• Issue and update Member Access Cards.• Provide administrative support to the Board of Directors, Committee Members, department staff, and management.• Schedule and set up meeting room to include virtual access and audio visual.• Assemble Board packets and New Homeowner Packets.• Assist in facilitating New Homeowner Orientation.• Oversee (3) Recreation Attendants. Assist in scheduling.• Manage check-in log book for use of faculties and amenities.• Manage office supplies. Order when needed.• Enter, code, and process AP invoices.• Receive, sort, and distribute mail.• Receive, log, track, and retrieve packages.• Other duties as requested.Requirements• High School Diploma or GED Required.• 1+ year of front desk administrative experience.• Customer service driven and team oriented.• Excellent communication and follow-up skills (written and spoken).• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling,etc.) at a proficient level.• Ability to interpret verbal and/or written instructions at a proficient level.• Ability to self-motivate, be proactive, detail oriented and successfully function as part of ateam.#LI-PK1We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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What You Should Know About Front Desk Administrative Receptionist, Associa

Are you looking for an exciting opportunity to be the friendly face of Associa as the Front Desk Administrative Receptionist at the Regency at Dominion Valley in Haymarket, VA? Join our dynamic team and be part of a company that is dedicated to enhancing community living for nearly five million residents across North America! In this full-time position, you'll work from 8:30am to 5pm, Monday through Friday, creating a welcoming environment for homeowners, residents, and guests. Your daily responsibilities will include managing a multi-line phone system, greeting visitors with a smile, and assisting with administrative tasks that support our Board of Directors and management. You'll issue and update Member Access Cards, set up meeting rooms for various events—including virtual meetings—and play a vital role in New Homeowner Orientations. If you enjoy a bustling workplace, coordinating schedules, and working closely with a team, this role is perfect for you! We place a high value on customer service and effective communication, so if you have a year of front desk experience and are proficient with Microsoft Office, we want to hear from you. Being proactive, detail-oriented, and a team player will help you thrive in this vibrant role at Associa, where your contributions truly matter.

Frequently Asked Questions (FAQs) for Front Desk Administrative Receptionist Role at Associa

What are the main responsibilities of the Front Desk Administrative Receptionist at Associa?

As a Front Desk Administrative Receptionist at Associa, your main responsibilities include managing the front desk operations, greeting residents, homeowners, and guests, and overseeing the multi-line phone system. You'll handle various administrative tasks such as issuing Member Access Cards, setting up meeting rooms, and assisting in community events like New Homeowner Orientation, ensuring all visitors feel welcome and informed.