ASSOCIATE SPECIALIST - SPECIALIST - SUBRECIPIENT MONITORING

Who We Are:

The Subcontracts Group of the Purchasing Department is responsible for the solicitation, negotiation, award, documentation, administration, and closeout of subcontracts. The team assists Project Managers in all phases of the subcontract.

Objectives of this Role:

• Perform risk-based monitoring activities of subrecipients, and review audit reports posted on the Federal Audit Clearinghouse.
• Perform trend analysis of financial statements and document that review in writing in a clear and concise manner in both MS Word and Excel.
• Reconcile reported SEFA amounts to SwRI records each fiscal year, and work with the subrecipient to clarify any variances.
• Summarize findings in a clear and concise manner using both MS Word and Excel.
• Complete risk assessment forms based on information gathered.
• Draft correspondence requesting invoiced cost verification.

Daily and Monthly Responsibilities:

• Assist with updates to templates as needed, using Adobe, MS Word, or Excel.
• Assist in gathering information from subrecipients/subcontractors on an annual basis and reviewing files for audit.
• Complete risk assessment forms based on information gathered. Draft correspondence.
• Request D&B reports for entities not subject to 2 CFR 200 single audit.
• Resolve issues with subcontractors/subrecipients and/or internal staff members through telephone, email, or direct communication, and maintain all documentation related to that communication.
• Follow standard practices for filing and record-keeping.
• Ensure compliance with government regulations, corporate policies, and best practices.
• Research, analyze, coordinate, develop and maintain business documentation.
• Perform risk-based monitoring activities of subrecipients, and review audit reports posted on the Federal Audit Clearinghouse.
• Perform trend analysis of financial statements and document that review in writing in a clear and concise manner in both MS Word and Excel.
• Reconcile reported SEFA amounts to SwRI records each fiscal year, and work with the subrecipient to clarify any variances.
• Summarize findings in a clear and concise manner using both MS Word and Excel.
• Perform all other duties as assigned.

Requirements:

• Requires a Bachelors in Business or related. Master's Degree a plus.
• Prior work with Federal Grants or Accounting office a Plus.
• 0-5 years: Must possess critical thinking skills. Must be able to document/review conclusions in writing in a clear and concise manner.
• Working knowledge and experience with compliance monitoring of subrecipients in accordance with 2 CFR 200, including reviewing and analyzing financial statements and single audit findings is preferred.
• Prior subrecipient monitoring work under Federal grants or FAR-based prime contracts a plus. Prior experience working in an accounting office also a plus.
• Experience with personal computers.
• Proficiency with Microsoft Office and advanced Word, Excel, and Adobe skills preferred.