Purchasing + Receiving Coordinator

The Purchasing + Receiving Coordinator at The Dunlin is crucial in managing hotel product specifications, overseeing the Craftable purchasing system, and ensuring accurate inventory and operational supplies. Responsibilities also include supporting shipping and receiving activities, facilitating the three-way match process to connect purchase orders with receipts and invoices, and collaborating with various departments for smooth operations.

To qualify for the Purchasing + Receiving Coordinator role at The Dunlin, candidates should have a High School Diploma or GED equivalent. Proficiency in computer tasks, with experience in Craftable being a plus, is essential. Additionally, candidates should demonstrate strong attention to detail, organizational skills, and effective communication abilities.

As a Purchasing + Receiving Coordinator at The Dunlin, you can enjoy a range of benefits including a competitive pay rate of $20/hour, free parking, access to a team member cafeteria, holiday pay, and a team member stay program. These incentives are designed to make your experience at our resort not just a job, but a fulfilling career.

The Purchasing + Receiving Coordinator contributes to The Dunlin's overall operations by ensuring that all hotel supplies meet quality standards and arrive as scheduled. By maintaining accurate records within the Craftable system and supporting various departments such as Finance and AP, they play a critical role in streamlining the purchasing process and enhancing operational efficiency.

Knowledge of the Craftable purchasing system is particularly beneficial for the Purchasing + Receiving Coordinator role at The Dunlin. Familiarity with inventory management and operational supply tracking software will aid in efficient handling of tasks such as order processing, inventory oversight, and financial reconciliation.

To ensure accuracy in inventory management, I would utilize systematic checks and balance methods while regularly updating the Craftable system to reflect current stock levels. Additionally, I would implement scheduled audits to cross-verify physical inventory with system records, ensuring any discrepancies are promptly addressed.

In my previous roles, I've worked extensively with purchasing systems similar to Craftable, where I managed inventory, processed purchase orders, and ensured that all data was up-to-date. I've also trained colleagues on how to utilize the system effectively, resulting in improved team efficiency and tracking.

During my last position, we faced a significant delay in receiving a critical shipment. I promptly communicated with the supplier, monitored the tracking updates, and worked with our team to find alternative solutions. By staying proactive and maintaining open communication, we managed to minimize disruption in our operations.

I prioritize tasks based on urgency and impact on operations. By using a combination of to-do lists and digital tools, I ensure that critical tasks such as processing orders take precedence while still allowing for flexibility to address any unexpected challenges that may arise.

I believe in fostering open communication through regular updates and collaborative meetings. Additionally, I utilize digital platforms for seamless communication, ensuring that all team members have access to information related to purchasing and receiving processes.

When handling discrepancies, my approach involves a thorough review of the original purchase order and the received items. I would document the discrepancies, communicate with the vendor for resolution, and make necessary adjustments in the Craftable system to ensure accurate records reflect the reality of our inventory.

I bring strong organizational skills, attention to detail, and effective communication ability, which are essential for the Purchasing + Receiving Coordinator role. My previous experience in hospitality and inventory management aligns well with the demands of this position, ensuring that I can contribute positively to The Dunlin's operations.

I adapt to changes by remaining flexible and open-minded. I adopt a proactive approach to learning new systems or processes and seek feedback to understand any new requirements. By staying informed about industry trends, I can anticipate shifts in inventory demands and adjust accordingly.

In a past role, I collaborated with the finance and operations teams to streamline the procurement process. By reviewing budgets and aligning purchase order approvals, we enhanced efficiency and reduced delays, resulting in improved service delivery to our guests.

To maintain accurate records, I establish a routine for daily updates and regular checks within the purchasing system. I emphasize the importance of meticulous documentation for all transactions and ensure periodic reviews to catch any inconsistencies early on.