Administrative Assistant

Requisition ID: 274054

• Relocation Authorized: None
• Telework Type: Part-Time Telework
• Work Location: Glendale, AZ

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

Position Summary

Reporting directly to the Head of US Tax Compliance, the Administrative Assistant provides a wide variety of administrative support services for the Global Tax team, such as US Tax Team (Glendale, San Francisco, and New Delhi), Expat Tax Director (Glendale) and Head of Global Tax (Reston VA).

Responsibilities

• Receives and scans tax department mail and reviews incoming communications for subject matter content and routes them to appropriate supervisor's attention.
• Prepares expense reports and travel reservations using Concur.
• Composes routine correspondence in response to requests for department services; answers inquiries from other departments, area offices, or outside entities.
• Processes and tracks mailings of various tax compliance returns, forms, letters, and payments.
• Coordinates with outside consultant and assists processing checks for the Expat Tax Director.
• Handles year-end tax accruals and coordinates with outside consultants.
• Monitors all follow-up actions required by Tax Department.
• Helps prepare reports and studies of a non-technical or a semi-technical nature.
• Assists Head of Global Tax, US Tax Compliance and Shareholder Tax teams with any ad hoc reports and special projects as they arise.
• Extracts data from reference material, either semi-technical or non-technical in scope.
• Compiles, analyzes, and prepares or helps prepare information for studies or reports, such as organization planning, charts, graphs, and workload forecasts.
• Organizes material for meetings, presentations, and training sessions.
• May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
• Prepares invoices, and check/EFT requests for approval and maintains check and invoice logs.
• May implement records management program.
• Maintains files of various tax return information and historical data.
• May assist in personnel activities, such as recruitment, policy administration, compensation administration, or employee development.
• Reviews deliverables of assigned staff and monitors quality to ensure that all documents conform to established standards and procedures.
• Performs other duties as assigned by supervisor.

Qualifications and Skills

Basic Qualifications

• Level One: Provides a wide variety of support services. Helps prepare reports and studies of a non-technical or a semi-technical nature.
• Level Two: Provides specialized administrative support in one or more areas. Prepares reports of a non-technical or a semi-technical nature. Determines training needs.
• Bachelor's Degree preferred, but not required.

Additional Qualifications

• Knowledge of handling the highest level of confidential data and able to maintain the highest level of confidentiality.
• Very proficient knowledge of software applications such as Microsoft Office tools: Word, Excel, PowerPoint and Outlook.
• Knowledge of administrative functions, such as preparing expense reports and making travel reservations using Concur.
• Basic accounting knowledge preferred.
• Excellent interpersonal, written and verbal communication skills.
• Strong analytical and problem-solving abilities; works proactively on process improvements.
• Demonstrates administration and organizational skills and attention to detail and deadlines.
• Customer-focused and team player.
• Able to think independently and prioritize tasks.

• Basic skills in training and supervision of personnel.

#LI-KL1 #LI-Hybrid

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.