Billing Coordinator - job 2 of 2

As a member of the Accounting Department, the Billing Coordinator supports the billing function for assigned practice area and/or office(s).

ESSENTIAL FUNCTIONS:

• Work closely with attorneys in the review and editing of Proformas (hard-copy and paperless), initiate transfers, write-down requests, and markups prior to submitting to assigned Billing Specialist.
• Monitor work in process, provide reports, and follow up with attorneys as necessary.
• Identify and resolve billing inaccuracies.
• Research and respond to internal and external inquiries regarding billing in a timely manner.
• Review and verify accuracy of billing supporting documentation as required, including requested expense documentation.
• Assist with distribution of monthly Proformas.
• Print and mail (or e-mail) all invoices to appropriate recipients.
• Verify accuracy of billing records, notices and statements for disbursement.
• Review documents and records to compile information for compliance with client guidelines, fee arrangements per engagement letters or other agreement terms.
• Review billing rates on a regular basis to ensure compliance with client agreements and annual rate increases.
• Review aged/unbilled work in process and provide status updates to Billing Supervisor.
• Review newly opened client matters for assigned billing attorneys with electronic billing to determine if access to the matters has been granted by the clients.
• Collect information related to internal and external billing issues and provide summary to Billing Specialist for resolution.
• Assist Collection team members, billing attorneys, and clients with resolution of unpaid invoices, including those with discrepancies.
• Ensure that all tasks are completed in accordance with Firm and client billing guidelines and policies.

Collaboration and Teamwork

• Work proactively assisting the billing specialists and attorney teams to accomplish tasks.
• Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.

ADDITIONAL FUNCTIONS:

• Other related duties, as assigned.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:

• Associate’s Degree in accounting, finance, information technology or other qualitative field of study preferred; applicable work experience will be considered in lieu of a degree.

Experience:

• Minimum of two years’ related experience at a law firm or legal department preferred;
• Experience with electronic billing utilizing various vendor websites and systems a plus.

Knowledge, Skills, & Abilities:

• Ability to manage multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, and decision-making skills.
• Proficient technical skills including proficiency in Microsoft Office Suite and time and billing software.
• Working knowledge of various office equipment, including, but not limited to, computers, telephones, printers and copiers.
• Ability to work in a fast-paced, high- pressure environment. Demonstrates initiative and ability to work independently.
• Ability to streamline and summarize data, find solutions to various administrative problems and prioritize work.
• Strong verbal and written communication skills. High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This job operates in a clerical, office setting. This role routinely uses standard office equipment including, but not limited to computers, telephones, printers, and copiers.

PHYSICAL REQUIREMENTS

• Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

VISUAL ACUITY

• Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer - vets, disability