Sr Associate Buyer
Under limited supervision, the Sr Associate Buyer is responsible for sourcing suppliers, negotiating pricing, and managing the terms and conditions for Purchase Orders, contracts, and blanket orders for various commodities, supplies, and services.
Responsibilities:
- Source potential suppliers and contractors for goods and services, negotiating terms and placing MRO (Maintenance, Repair, and Operations) orders with vendors.
- Process and evaluate purchase requisitions for contract services, capital equipment, inventory materials, and RO’s, in adherence to established company policies and procedures.
- Generate and manage purchase contracts, blanket orders, and ensure purchasing record database integrity (JDE System).
- Assist in the design and implementation of new systems such as JDE releases, Corporate Purchasing Card programs, Minority Supplier Program, EDI, and electronic requisitioning.
- Conduct special projects to identify cost-saving opportunities and provide insights on procurement efficiencies.
- Participate in the design, implementation, and monitoring of supplier partnership programs.
- Develop and propose new practices and procedures to improve procurement operations.
- Collaborate with departments such as Quality, Manufacturing, and Engineering to define specifications for new equipment and goods.
- Troubleshoot and creatively solve procurement-related challenges within standard business and manufacturing practices.
- Maintain purchasing documentation according to cGMP (Current Good Manufacturing Practices) standards.
- Serve as a backup for the MRO Category Manager when required.
- Assist with supplier audits and visits, providing feedback and recommendations to the audit team.
- Conduct periodic audits of purchasing contracts and records.
- Resolve discrepancies related to purchase orders, working closely with Receiving and Finance teams.
- Monitor and coordinate the return of goods as needed.
- Expedite the timely processing and delivery of Purchase Orders.
- Attend departmental meetings and collaborate with teams such as Operations/Production, Procurement Staff, and Logistics as necessary.
Skills:
- Fully bilingual (both oral and written communication skills).
- Strong interpersonal skills for building relationships and managing vendor communications.
- Proficiency in computer applications, including MS Office and SAP.
- Good organizational skills with the ability to manage multiple priorities and deadlines.
- Ability to work independently while ensuring compliance with procurement standards and practices.
Qualifications:
- High School/GED with 4 years of directly related work experience, OR
- Associate’s Degree with 2 years of directly related work experience, OR
- Bachelor’s Degree with 6 months of directly related work experience, OR
- Master’s Degree
Preferred Qualifications:
- Experience in the management of Requisitions PO conversion via SAP Reports.
- Strong proficiency with SAP and supplier communication management.
- Ability to manage supplier escalation processes regarding PO delivery delays, past-due orders, PO quantity discrepancies, missing documents (COA/packing list), and closing balances.
- Exceptional communication and negotiation skills.
- Proven experience participating in cross-functional projects.
- Familiarity with Smartsheet or other reporting tools for tracking and metrics.
Average salary estimate
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Welcome to the world of procurement at our company! As a Sr Associate Buyer, you will play a critical role in sourcing key suppliers and negotiating the best pricing for our various commodities, supplies, and services. With your expertise, you’ll manage Purchase Orders, contracts, and blanket orders effectively, always ensuring we adhere to our company policies and procedures. Collaborating with different departments such as Quality, Manufacturing, and Engineering, you’ll assist in defining specifications for new equipment and goods. You'll also conduct evaluations of purchase requisitions and manage purchasing records with integrity using our JDE System. Your experience will be invaluable in implementing new systems, such as JDE releases and electronic requisitioning, which will enhance our overall procurement operations. Special projects will keep you on your toes as you identify cost-saving opportunities and streamline processes to ensure we’re working efficiently. Flexibility is key, as you might be called upon to step in for the MRO Category Manager and assist with supplier audits. Additionally, your ability to build solid relationships with vendors and communicate effectively will be essential for resolving discrepancies and maintaining timely order processing. If you’re ready to take on this challenging yet rewarding position and contribute to our team's success, we’d love to hear from you!
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