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Office Manager

The Office Manager directly impacts the firm’s ability to service clients and to attract and retain quality team members. The Office Manager will be responsible for the day-to-day office operations at our Thief River, MN office and assisting the leadership team with projects and programs to meet firm goals.  

  • Play an integral role in the tax process to include coordinating the facilitation of the inflow of information, processing of client deliverables, coordination of e-file and electronic delivery of tax returns 
  • Maintain documentation and improve efficiencies and standardization of firm processes and procedures 
  • Manage vendor relationships, office equipment and office supplies inventory and place orders as necessary 
  • Coordinate and manage maintenance of building and grounds including day to day building cleanliness and recommendations for building maintenance and updates 
  • Provide other administrative support as necessary, including scheduling and coordination of office or firm-wide events, training and other meetings 
  • Supervise, mentor, train and oversee day-to-day operations for administrative team members 
  • Oversee day-to-day operations of accounts receivable and accounts payable including daily posting of client payments and bank deposits, posting and printing client invoices and statement printing, coordinating payable and expense reimbursements for payment in accordance with firm policies and procedures 
  • Partner with human resources on the coordination of recruitment and onboarding of new team members 
  • Assist firm marketing team with coordination of local marketing efforts including building community relationships 

  • Associate degree in business or relevant work experience required 
  • 3+ years of office manager experience preferred 
  • Strong technology skills including Microsoft Office applications 
  • Ability to work on multiple projects and meet deadlines 
  • Ability to communicate clearly in writing and verbally 
  • Team player 
  • Ability to think innovatively 

Health insurance; dental insurance; vision insurance; an employer funded profit-sharing plan with a 401(k) option (upon meeting eligibility requirements), group term life insurance, disability insurance, flexible spending accounts and a flexible time off and paid leave program.

Average salary estimate

$60000 / YEARLY (est.)
min
max
$50000K
$70000K

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What You Should Know About Office Manager, Brady Martz and Associates

Are you ready to elevate your career as an Office Manager at a dynamic firm? In this pivotal role, you'll be at the heart of our operations, ensuring everything runs smoothly at our Thief River, MN office. As the Office Manager, you'll play a vital part in how our firm services clients and attracts top talent. You'll coordinate the flow of information during tax season, ensuring that documentation is efficient and processes are standardized. Your knack for managing vendor relations and maintaining office supplies will be your superpower as you keep the office well-equipped. You’ll also oversee building maintenance and ensure a clean and welcoming environment for both staff and clients. The role involves more than just administration; you'll supervise and mentor a dedicated team, manage accounts receivable and payable, and partner closely with HR to onboard new members. Plus, your contributions will help amplify our local marketing efforts and foster community relationships. We’re looking for someone with at least an Associate degree in business or relevant experience, and ideally 3+ years in office management. Strong tech skills, especially with Microsoft Office, are a must! If you’re a clear communicator who thrives on multitasking and teamwork, we want to hear from you. Join us and enjoy fantastic benefits like health, dental, and vision insurance, along with a flexible time off program to help you maintain a healthy work-life balance!

Frequently Asked Questions (FAQs) for Office Manager Role at Brady Martz and Associates
What are the key responsibilities of the Office Manager at your firm?

The Office Manager at our firm plays a key role in daily office operations, including coordinating tax processes, managing vendor relationships, and ensuring building maintenance. You'll also supervise administrative staff and oversee financial operations like accounts payable and receivable.

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What qualifications are needed for the Office Manager position at your company?

To be a successful Office Manager at our firm, an Associate degree in business or relevant work experience is required, along with 3+ years of office management experience preferred. Strong technology skills and clear communication abilities are also essential.

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How does the Office Manager support the leadership team?

The Office Manager supports the leadership team by assisting with various projects and programs, ensuring that office operations align with the firm’s goals. This includes facilitating communication among team members and coordinating events and training.

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What are the career advancement opportunities for an Office Manager at your firm?

As an Office Manager, there are several pathways for advancement, including moving into higher-level administrative roles or exploring opportunities in project management, human resources, or operations management.

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What benefits does the Office Manager position offer at your company?

Along with a competitive salary, the Office Manager position at our firm offers comprehensive benefits including health, dental, vision insurance, profit-sharing plans, flexible spending accounts, and a generous paid time off program to support work-life balance.

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Common Interview Questions for Office Manager
Can you describe your experience with managing office operations?

When answering, focus on specific examples of your past office management roles, detailing your responsibilities, the challenges you faced, and how you overcame them. Emphasize results and improvements you've brought to past workplaces.

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How do you prioritize tasks when managing multiple projects?

Highlight your organizational skills and techniques, such as creating to-do lists, using project management tools, and your ability to communicate with team members to align priorities effectively.

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What strategies do you employ to manage vendor relationships?

Discuss your approach to building strong relationships with vendors, including regular communication, negotiation tactics, and how you ensure service quality and reliability. Provide examples of successful vendor partnerships you've maintained.

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How do you handle conflicts within an administrative team?

Share specific techniques you've used to mediate conflicts, focusing on active listening, finding common ground, and encouraging open communication among team members to resolve issues effectively.

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What role does technology play in your office management?

Talk about the various technologies and software you've used to enhance office operations, such as Microsoft Office applications and any specific project management or accounting software that aids in your efficiency.

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How do you ensure compliance with office procedures and policies?

Explain your methods for training staff on compliance standards, regularly reviewing procedures, and implementing best practices to ensure everyone adheres to the office policies.

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Can you discuss your experience with managing financial operations like accounts receivable and payable?

Detail your relevant experience with financial record-keeping, invoicing, and payment processing. Provide examples of how you've maintained accuracy and streamlined these processes in past positions.

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How do you support marketing efforts within your office management role?

Describe specific marketing initiatives you've led or contributed to, such as community outreach programs or events, and how you collaborated with teams to enhance the firm's visibility and reputation.

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What methods do you use for employee onboarding?

Outline the steps you take to ensure a smooth onboarding process for new hires, including orientations, training schedules, and mentorship programs to help them integrate into the office culture.

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How do you stay organized in a fast-paced office environment?

Discuss your organizational systems, such as task management tools and digital calendars, and share personal habits that help you maintain focus and efficiency under pressure.

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At Brady Martz we have developed a singular focus: your success. We offer more than 80 years of experience in certified public accounting, along with audit, tax and consulting services. In October 2009, Reichert Fisher PC, a full-service accountin...

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Full-time, on-site
DATE POSTED
December 18, 2024

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